Senior Executive Administrative Assistant

JPMorgan Chase & Co.; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading financial institution is seeking a Senior Executive Assistant to support executive leadership. This role involves managing complex calendars, arranging international travel, and coordinating senior meetings. The ideal candidate will have strong organizational and communication skills, with at least 10 years of experience in a demanding environment. This position requires in-office presence five days a week.

Qualifications

• Minimum 10 years supporting executive leadership in large organizations.
• Exceptional travel planning skills and knowledge.

Responsibilities

• Manage extensive and complex calendar and travel plans.
• Facilitate interactions with executive-level clients.
• Coordinate and organize senior meetings and events.

Skills

Leadership

Organizational Skills

Communication

Project Management

Interpersonal Skills

Tools

Microsoft Office

Job description

Demonstrate your proven track record as a highly engaging and driven strategic thinker who develops strong partnerships and maximizes efficiency for executive level leaders. If you thrive in a fast-paced environment and want a challenge, this role is for you.

As a Senior Executive Assistant in Commercial and Investment Bank, you will manage a demanding and dynamic calendar and international travel ensuring efficient use of executives’ time. Partnering with key stakeholders such as Business Managers, Finance and Communications teams, you will track and organize deliverables, prepare end to end for client visits, plan complex market visits and prepare simple communications and presentations.

Job responsibilities:

• Manage all contact with public, clients, and staff coming through the executive’s office
• Manage extensive and complex calendar
• Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration
• Leverage tools such as LLM and Teams to prepare for client meetings and maximize communication efficiency.
• Work closely with Business Manager on a variety of tasks, produce succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.
• Provide site support for local office requirements and partner with colleagues for backup and floor support
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
• Plan and lead events as needed

Required qualifications, capabilities and skills:

• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
• Minimum 10 years of proven experience supporting executive leadership with large organizations
• Exceptional travel planning skills and knowledge
• Detailed and strong organizational skills
• Project management skills
• Demonstrated ability to plan complex and large events
• Background in a client facing sales and financial services environment
• Exceptional interpersonal, presentation and communication skills
• Fluency in all Microsoft office products

Preferred qualifications, capabilities and skills:

• Strong JPMorgan institutional knowledge and proven ability to navigate the firm fluidly
• Experience leveraging technology to promote efficiency

** Note: this role requires five days in the office (Mon - Fri) and does not support Hybrid options.