Executive Administrative Assistant

Johnson & Johnson Co.; United States; Hybrid; USD 63,000 - 101,000; Full time

Benefits offered by this job

401(k) plan

Pension (retirement plan)

Vacation - 120 hours/year

Sick time - 40 hours/year

Holiday pay - 13 days/year

Personal & Family Time - 40 hours/year

Parental Leave - 480 hours/year

Bereavement Leave - 240 hours/year

Volunteer Leave - 32 hours/year

Military Spouse Time-Off - 80 hours

Job summary

Johnson & Johnson in New Brunswick, NJ is hiring an Executive Administrative Assistant for a hybrid role reporting to the Head of Human Resources, Technical Operations & Risk. You will work with senior management, manage sensitive information, and support HR and risk functions across global operations.

Responsibilities include calendar, travel, and meeting coordination; document management; and leveraging AI to optimize workflows. Requires 6+ years of executive support and confidentiality.

Qualifications

• High School diploma required; Associate degree preferred.
• Six years of executive-level support experience required.
• Experience supporting a head of major corporate function and HR preferred.
• Ability to maintain highly confidential information.
• Analytical thinking, sound judgment and discretion required.
• Self-starter with strong organizational skills and attention to detail.
• Experience in a complex, global, fast-changing organization; up to 5% travel.

Responsibilities

• Coordinates the Executive's planning of trips, events and meetings.
• Organizes the HR TO&R LT schedule.
• Executive meeting management, calendar, travel, expense administration.
• Schedule on-site and off-site meetings.
• Communicate effectively with all levels of the organization.
• Demonstrate flexibility in managing multiple priorities.
• Arrange domestic and international travel itineraries.
• Prepare and maintain highly confidential documents.
• Leverage AI technology to optimize workflow and communication.

Skills

Communication skills

Analytical thinking

Discretion / confidentiality

Self-starting

Organizational skills

Diary management

Document management

Travel planning

Education

High School diploma

Associate's degree or higher (preferred)

Tools

Microsoft Office

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

New Brunswick, New Jersey, United States of America

Job Description

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role is in New Brunswick, NJ.

At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere.

The Executive Assistant position will report to the Head of Human Resources, Technical Operations & Risk (TO&R) and will work closely with Executive Management within the Technical Operations & Risk and Human Resources functions. This position requires a full understanding of the practices, procedures, and policies of the organization. This person will have regular contact with senior management within and outside of Johnson & Johnson to provide or gather information often of a sensitive and confidential nature.

This position will also require support for the Head of HR, Quality & Compliance and the Head of Global Employee Relations, Labor Relations (ERLR).

Key Responsibilities

• Coordinates the Executive's planning of trips, events and meetings according to business priorities and proactively adjusts the schedule based on changing business needs.
• Organizes the HR Technical Operations & Risk HR LT schedule
• Executive meeting management, calendar, travel, expense administration
• Schedule both on-site and off-site meetings
• Think analytically, exercise sound judgment and discretion and work independently
• Proven ability to communicate effectively and articulately with all levels of the organization
• Demonstrate flexibility and the ability to independently manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires
• Arrange domestic and international travel arrangements/itineraries
• Prepares and maintains documents of a highly confidential and sensitive nature
• Leverage AI technology to optimize workflow, schedule management, and communication

Qualifications

• A minimum of a High School diploma is required. An Associate's degree or higher and/or CPS is preferred.
• A minimum of six (6) years of experience in Executive level support is required.
• Previous administrative experience supporting a head of major corporate function preferred.
• Previous experience supporting a Human Resources function highly desired.
• A demonstrated ability to maintain highly confidential information is required.
• Ability to think analytically, exercise sound judgment and discretion is required.
• Energetic and enthusiastic customer focus is required.
• Must be a self-starter, possess strong organizational skills and be detail oriented.
• Experience in a complex, global fast changing organization preferred.
• This role will be located in New Brunswick, NJ and may require up to 5% travel.

This job posting is anticipated to close on 11/2/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Preferred Skills

• Administrative Support
• Business Writing
• Communication
• Contract Monitoring
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Handbooks
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Problem Solving
• Process Oriented
• Professional Ethics
• Travel Planning
• Typing

The anticipated base pay range for this position is : $63,000.00 - $101,430.00

Additional Description for Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

• Vacation -120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year
• Holiday pay, including Floating Holidays -13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave - 80 hours in a 52-week rolling period10 days
• Volunteer Leave - 32 hours per calendar year
• Military Spouse Time-Off - 80 hours per calendar year