Sr. Executive Admin. Analyst, AT Quality

Biopharma Careers; Raritan (NJ); Hybrid; USD 79,000 - 128,000; Full time

Job summary

Johnson & Johnson is seeking a Sr. Executive Administrative Assistant to provide high-level support across the Advanced Therapies Quality leadership team.

This hybrid role will cover the VP's calendar, travel, meetings, and governance activities from the Raritan, NJ area, with coordination across global partners. The role requires managing a busy executive schedule, preparing materials, and ensuring confidentiality and discretion in all tasks.

Qualifications

• Support senior leaders with executive administrative tasks.
• Manage complex global calendars across time zones.
• Coordinate domestic and international travel logistics.
• Handle confidential information with discretion.

Responsibilities

• Provide comprehensive executive support to VP Advanced Therapies Quality.
• Maintain calendar and travel logistics across global teams.
• Prepare leadership presentations, reports and communications.
• Track actions, milestones and governance items.

Skills

Executive support

Calendar management

Travel planning

Financial & admin

Microsoft 365

Education

High school diploma

Bachelor’s degree preferred

Tools

SharePoint

Ariba/Concur

Microsoft Office

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Horsham, Pennsylvania, United States of America, Raritan, New Jersey, United States of America, Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Sr. Executive Administrative Assistant. This hybrid role will be in Raritan, NJ, Horsham, PA and Titusville, NJ.

The requirement for this position is to work in the office 3-4 days per week and work from home 1-2 days per week .

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Advanced Therapies Quality (ATQ) Senior Executive Administrative Analyst provides high-level executive and operational support to the Vice President of Advanced Therapies Quality and the global Advanced Therapies Quality Leadership Team. The role combines Executive administrative support with broader responsibility for leadership team operations, business coordination, and organizational effectiveness.

Operating with a high degree of independence, judgment, and discretion, this individual will proactively manage complex priorities while helping drive the operating rhythm of the ATQ Leadership Team. Responsibilities include management of the leadership operating calendar and governance cadence, meeting and decision follow-through, coordination of business updates and metrics, preparation of executive-level materials and communications, and tracking of key actions, milestones, and deliverables.

The role serves as a central point of coordination across the global ATQ organization, partnering closely with leadership team members and key stakeholders to anticipate needs, connect activities across the organization, improve ways of working, and ensure leadership priorities are effectively planned, communicated, and executed. The individual will also provide comprehensive executive support to the Vice President, Advanced Therapies Quality including complex global calendar and travel management, executive meeting and event coordination, expense and procurement activities, and management of sensitive and confidential information.

Key responsibilities:

• Executive Support, Calendar Management & Travel Management
  • Provide comprehensive executive administrative support to the Vice President of Advanced Therapies Quality.
  • Proactively manages a complex global executive calendar, prioritizing meetings, commitments and competing demands across multiple time zones.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation and logistics.
  • Serve as the primary administrative liaison between the VP Quality and key stakeholders, ensuring timely communication, responsiveness and follow-up.
  • Proactively anticipate needs, resolve scheduling conflicts and ensure efficient use of time.
  • Handle sensitive business information with the highest degree of professionalism, confidentiality and discretion.
• Financial & Administrative Management
  • Manage expense reporting, invoice processing, purchase orders and procurement requests using company systems (e.g., Ariba, Concur).
  • Manage office resources and vendor relationships to ensure operational continuity.
  • Identify opportunities to simplify and improve administrative processes and ways of working.
  • Support preparation and formatting of executive correspondence, presentations and business documentation, as needed.
• Executive Meeting & Event Coordination
  • Coordinate domestic and international logistics for leadership meetings, Executive visits, townhalls, workshops and team off-site events.
  • Manage meeting scheduling, invitations, venue arrangements, materials, technology requirements and participant communications.
  • Partner with meeting organizers to ensure a professional and seamless experience for participants.
• Leadership Team Operations & Governance
  • Support the development and maintenance of the Advanced Therapies Quality LT annual operating calendar and meeting cadence.
  • Partner with the ALT LT members to develop agendas, coordinate presenters, and ensure meeting materials (including pre-read) and presentations are prepared and finalized on time.
  • Coordinate the collection and consolidation of business updates, leadership presentations and materials for governance and operating reviews.
  • Maintain meeting minutes, action trackers, decision logs and follow-up items from ATQ LT meetings to support accountability and timely closure of deliverables.
  • Track meeting readiness, outstanding deliverables and key milestones, proactively identify gaps and elevate items requiring attention
  • Identify opportunities to improve leadership team meeting effectiveness, preparation communication and administrative processes
  • Support the collection, consolidation and organization of monthly and quarterly metrics
  • Assist with preparation and formatting of leadership presentations, executive reports, organizational announcements and internal communications
  • Maintain LT SharePoint and Teams sites, and related communications platforms to facilitate information sharing

Qualifications:

Required:

High school diploma required; bachelor’s degree or formal administrative training preferred.

Minimum 8 years of Executive Administrative experience supporting senior leaders in a global organization.

Fluent in English, both written and spoken.

Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, and Teams), collaboration tools, and expense systems.

Demonstrated experience managing complex executive calendars, international travel and meeting logistics.

Excellent organizational skills with the ability to prioritize and coordinate multiple competing demands with accuracy and attention to detail.

Strong written and verbal communications skills, including professional interactions with senior executives and cross-functional stakeholders.

Demonstrated ability to work independently, anticipate needs, exercise sound judgement and handle sensitive information with professionalism and discretion.

Strong experience with digital platforms and virtual meeting technologies (e.g. Teams and Zoom).

Flexibility and adaptability in a fast-paced environment.

Exceptional organizational and prioritization skills with the ability to manage multiple priorities.

Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.

Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.

Demonstrated agility and adaptability in a hybrid work environment.

This position may require up to 15% travel.

Preferred:

Bachelor’s degree or formal administrative training preferred.

Certified Administrative Professional (CAP) certification desirable.

Previous experience supporting VP-level executives or senior leadership teams within a global organization

Experience coordinating leadership team operating rhythms, business reviews, meeting agendas and follow-up activities.

Demonstrated ability to consolidate information, maintain trackers and prepare business reports or dashboards using Excel or PowerPoint.

Experience with SharePoint, Teams and enterprise procurement and expense management systems.

Prior experience within the pharmaceutical, biotechnology, medical device or other related regulatory industry preferred.

This job posting is anticipated to close on 11/3/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Preferred Skills:

Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$79,000.00 - $127,650.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year