Sr. Document Control Specialist

Parsons; Huntsville (TN); On-site; USD 90,000 - 130,000; Full time

Job summary

Parsons is seeking an experienced Document Controller to lead the document control function on a large project within our Federal Solutions team in Huntsville, AL. The role involves supervising staff, implementing data management solutions, and ensuring compliant document processing across correspondence, contracts, engineering, and schedules.

You will manage document workflows, maintain logs and reports, and collaborate with project operations, engineering, and construction teams.

Qualifications

• High school diploma (or equivalent) required.
• Typically 10+ years of relevant work experience, including 5+ years in document control.
• Must be able to obtain and maintain a minimum Secret security clearance or higher.
• Proficiency in MS Office with expertise in Word, PowerPoint and Excel.
• Assignments require working knowledge of Electronic Document Management Systems.
• Good written and oral communication, organizational, and interpersonal skills.

Responsibilities

• Serves as the document control job leader, providing technical guidance to lower-level Document Control Specialists.
• Implements document/data management solutions focusing on document control and records management.
• Processes document types through all steps per procedures and guidelines; ensures pre-established document control requirements are met.
• Receives, tracks, and monitors documents using standard document management programs; registers documents, maintains databases, and produces logs and reports.
• Keeps abreast of department technologies; collaborates to improve services and adapts to changing technology.

Skills

Document Control

Attention to detail

Time management

Communication

Security clearance awareness

Education

High School Diploma or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Electronic Document Management Systems

Job description

Job Description:

Parsons is looking for an amazingly talented Document Controller to join our team! This role may supervise employees responsible for the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, schedules, etc.) between project operations, engineering disciplines, construction team, and other related support groups. The candidate is typically responsible for a large project. Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents. Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.

• Serves as the document control job leader, providing technical guidance to lower-level Document Control Specialists assigned to the project. Reviews work produced to ensure timely and accurate results. Completes performance evaluations for those assigned.
• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
• Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers' needs.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
• Delegates and directs the work activities of project document control team.
• Contributes as a team player who is deadline driven and works well with others.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You’ll Bring:

• High school diploma (or equivalent)
• Typically 10+ years of relevant work experience, including 5+ years of prior document control experience.
• Must be able to obtain and maintain a minimum Secret security clearance or higher.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Assignments will require a working knowledge of Electronic Document Management Systems.
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
• Current/Active TS/SCI clearance
• Security Clearance Requirement: None

This position is part of our Federal Solutions team.

The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of exc