Sr. Billing Specialist

Jobot; Los Angeles (CA); Hybrid; USD 90,000 - 115,000; Full time

Job summary

Jobot in Century City, CA, is seeking a Senior Billing Specialist to join our Billing Department and manage a high volume of prebills and invoices. You will collaborate with attorneys, clients, and staff to ensure accuracy and timely submission of bills in accordance with client guidelines.

The role emphasizes e-billing, rate maintenance, and resolving billing issues, with a focus on service excellence and process improvement.

Qualifications

• Minimum of 3 years of legal billing experience in a law firm.
• Experience with Aderant, Elite, or another comparable legal billing system preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Prepare, review, edit, and finalize a high volume of monthly prebills and invoices in accordance with firm and client-specific billing requirements.
• Oversee the prebill process from issuance through completion, proactively tracking outstanding prebills and following up with attorneys and other stakeholders to support timely invoice submission.
• Manage multiple billing addresses, split bills, multi-payer matters, consolidated and multi-matter billing, and other specialized client requirements.
• Manage e-billing setup and maintenance, submit and track rates, monitor the approval process, and ensure compliance with client billing guidelines.
• Investigate, resolve, and appeal e-billing rejections while partnering with attorneys, clients, and third-party vendors to address billing issues.
• Maintain accurate client and matter billing information, including billing addresses, rate structures, special billing requirements, and client guidelines within the firm's billing system.
• Support the Billing Manager with day-to-day departmental operations, special projects, reporting, and process improvement initiatives.
• Deliver excellent client service by assisting with incoming client and attorney emails and collaborating with the Billing Department to provide timely, responsive service.

Skills

Legal billing

Client service

Attention to detail

Tools

Aderant

Elite

Microsoft Word

Excel

Outlook

Job description

Job details:

Senior Billing Specialist — Century City Law Firm | Aderant Experience Preferred

Salary: $90,000 - $115,000 per year

A bit about us:

We're a well-established, client-focused law firm based in Century City, known for delivering strong results across a broad range of practice areas. Our team values achievement, adaptability, initiative, professionalism, and resourcefulness — and we're looking for a Senior Billing Specialist who shares that same drive and attention to detail.

Why join us?

Join a well-established, respected law firm with a collaborative, detail-driven Billing Department

Job Details

Senior Billing Specialist

Century City, CA

About Us

Our firm is a client-focused law firm committed to delivering strong results. Our team values achievement, adaptability, initiative, professionalism, and resourcefulness, and we look for colleagues who share those qualities.

About the Role

We are seeking a Senior Billing Specialist to join our Billing Department in Century City. This role will work closely with the Billing Manager, attorneys, clients, and other members of the Billing Department to manage the preparation, review, and submission of a high volume of monthly prebills and invoices. The Senior Billing Specialist will also support complex billing matters, e-billing processes, client billing requirements, rate maintenance, and the resolution of billing-related issues.

What You'll Do

• Partner with attorneys, clients, and internal stakeholders to prepare, review, edit, and finalize a high volume of monthly prebills and invoices in accordance with firm and client-specific billing requirements
• Oversee the prebill process from issuance through completion, proactively tracking outstanding prebills and following up with attorneys and other stakeholders to support timely invoice submission
• Manage multiple billing addresses, split bills, multi-payer matters, consolidated and multi-matter billing, and other specialized client requirements
• Manage e-billing setup and maintenance, submit and track rates, monitor the approval process, and ensure compliance with client billing guidelines
• Investigate, resolve, and appeal e-billing rejections while partnering with attorneys, clients, and third-party vendors to address billing issues
• Maintain accurate client and matter billing information, including billing addresses, rate structures, special billing requirements, and client guidelines within the firm's billing system
• Support the Billing Manager with day-to-day departmental operations, special projects, reporting, and process improvement initiatives
• Deliver excellent client service by assisting with incoming client and attorney emails and collaborating with the Billing Department to provide timely, responsive service

What You'll Bring

• Minimum of 3 years of legal billing experience in a law firm environment
• Experience with Aderant, Elite, or another comparable legal billing system preferred
• Proficiency in Microsoft Word, Excel, and Outlook

Additional Details

Position Type: Non-exempt

Location: Century City — onsite 5 days per week for the first 30 days, then 4 days onsite / 1 day remote thereafter

Compensation: $95,000–$105,000 base salary

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.