Sr. Billing Specialist

Pillsbury Winthrop Shaw Pittman LLP; Falls Church (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading law firm is seeking a Senior Billing Specialist to manage billing processes, mentor junior staff, and ensure accuracy in client invoicing. The role requires strong analytical skills, proficiency in legal billing software, and a solid educational background. Candidates should possess excellent communication and organizational abilities to effectively collaborate within a busy legal environment.

Qualifications

• 5+ years of experience in a Legal Billing Specialist role.
• Knowledge of legal billing procedures and computerized systems.
• Ability to self-direct and prioritize tasks.

Responsibilities

• Process client bills via Aderant software.
• Generate accurate invoices and follow up on unbilled accounts.
• Mentor Billing Specialists and assist on special projects.

Skills

Microsoft Office

Typing skills

Communication skills

Organizational skills

Education

BA / BS in Business Administration

Tools

Aderant Expert

EbillingHub

Job description

The Senior Billing Specialist prepares and distributes accurate pre-bills, invoices, and standard analysis / reports, which involves interacting with billing attorneys, secretaries, and firm clients daily.

KEY RESPONSIBILITIES

• Process client bills via Aderant software.
• Research and answer billing questions.
• Review pre-bills, generating accurate invoices and encouraging cyclical billing practices, according to requests by attorneys and secretaries.
• Regularly follow up on unbilled accounts, ensuring that all functions are completed on time and with high service levels.
• Anticipate and troubleshoot issues from the perspective of policy, personnel / attorneys, and clients.
• Submission of electronic invoices using EbillingHub and attention to process from start to finish.
• Ad hoc reports for attorneys as needed.
• Provide mentorship to Billing Specialists, Billing Assistants, and Billing Clerks
• Special projects and additional duties as assigned.

REQUIRED EDUCATION, KNOWLEDGE & EXPERIENCE

• BA / BS degree in Business Administration or related experience, preferably in a large legal services or professional services organization
• 5+ years of experience in a Legal Billing Specialist role
• Knowledge of effective legal billing procedures and of computerized legal billing systems (Aderant Expert) and electronic online billing applications (EbillingHub, Legal Tracker, T360, Mitratech Collaborati, etc.) is a plus.

REQUIRED SKILLS AND ABILITIES

• Strong computer skills and be proficient with Microsoft Office
• Strong typing / keyboard skills and able to use a 10-key calculator by touch.
• Ability to self-direct, prioritize tasks and work with minimum supervision and with Individuals at all levels of the organization.
• Excellent written and verbal communication skills
• Organizational skills, attention to detail and the willingness to work as part of a team are highly desired.

PHYSICAL REQUIREMENTS

• Ability to sit and stand for extended periods.
• Ability to lift up to 20 pounds.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California, New York and Washington DC Pay range for this role, with final offer amount dependent on skillset and experience, is $70k - $90k.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [emailprotected] .