Sr. Administrative Assistant - Texas AgriLife Extension Service

Fort Bend County; Rosenberg (TX); On-site; USD 29,000 - 36,000; Full time

Job summary

Fort Bend County is seeking an Administrative Support role to assist Agents and staff across education programs in Texas. You will manage communications, coordinate meetings, prepare publications, and handle logistics for events and reports.

The position requires strong organizational skills, experience with accounting/bookkeeping, and proficiency in computer and typing (35 WPM). Employment includes benefits and a path for career growth.

Qualifications

• High School Diploma or GED; technical training in business/marketing preferred.
• 3 years of job-related experience.
• Excellent computer and typing skills (minimum 35 WPM).
• Accounting or bookkeeping skills.
• Strong organizational skills with deadline-driven work.
• Verbal and written communication skills; interacts with the public and officials.

Responsibilities

• Researches, composes, designs and disseminates educational newsletters, brochures, handouts, flyers & programs.
• Handles website updates with document uploads and changes to verbiage; creates forms and runs reports.
• Assists main email inbox and responds to telephone inquiries and walk-in clientele.
• Composes correspondence for County Agents; prepares press releases and marketing pieces.
• Coordinates education meetings including notification, advertisements, registration, catering contacts; collects funds and handles deposits with committees.
• Prepares reports for state information including TAMED, CEU reporting to TDA; liaison for CEUs earned thru Extension.
• Conducts educational research using central files and university data; maintains publications and data.
• Provides clerical support to all staff and volunteers; handles room/vehicle reservations; coordinates events with various reps.
• Enters Time Adjustment Records and reviews timesheets for County staff in Ag-Hort unit.
• Assists in cross-training of other staff.
• Participates in emergency management activities during local disasters.

Skills

Computer skills

Typing 35 WPM

Accounting

Bookkeeping

Organization

Verbal communication

Written communication

Education

High School Diploma/GED

Technical school or specialized training in business/marketing

Job description

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

• Researches, composes, designs and disseminates educational newsletters, brochures, handouts, flyers & programs.
• Handles website updates with document uploads and/or changes to verbiage for AG/Hort Department; Creates website forms and runs reports as needed.
• Assist with main email inbox and distributes to appropriate staff; Responds to telephone inquiries and provides assistance to walk-in clientele.
• Composes correspondence for County Agents; Prepares press releases and professional marketing pieces; Distributes accordingly.
• Coordinates (setup/tear down) education meetings/programs including notification of events, advertisements, registration, equipment & caterer contact; Collects funds, handles receipts & deposits with committees; Works with various event budgets; Purchases event items via debit card with committee agent approval.
• Prepares reports used in collecting data for state information including but not limited to daily TAMED reports, CEU reporting to TDA, serving as liaison to TDA for all CEU’s earned thru Extension programming.
• Conducts educational research with includes central files, Extension and University based data both in print and via the website.
• Maintains and updates all publications, DVDs, education data, administrative central file data and department filing system.
• Provides clerical and administrative support to all Agents; county staff and numerous volunteers, including room and vehicle reservations; Coordinates with other County/District/State representatives for join events; Handles Extension logistics.
• Enters Time Adjustment Record forms and reviews timesheets for County staff in Ag-Hort unit.
• Assists in cross-training of other support staff members as necessary.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Minimum Job Requirements

• High School Diploma/GED. 2 years technical school and/or specialized training in business or marketing preferred.
• 3 years job related experience.
• Excellent computer and typing skills (minimum of 35 WPM).
• Accounting/bookkeeping skills.
• Strong organizational skills, ability to complete assigned tasks within tight deadlines.
• Verbal and written communication skills; ability to interact and deal effectively with other employees, the public, and public officials.

STARTING SALARY RANGE:

$20.71 - $25.89 hourly based on qualifications

DATE POSITION AVAILABLE:

January 1, 2027

CLOSING DATE:

Upon filling position

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.