Sr. Administrative Assistant (H)

University of Miami; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Tuition remission

Medical and dental insurance

Job summary

A prominent university in Florida is seeking a Full Time Sr. Administrative Assistant to support the UHealth department of Neurology. The ideal candidate will provide comprehensive administrative support, manage communications, handle clerical tasks, and maintain filing systems. Applicants should have at least 3 years of relevant experience and proficiency in Microsoft Office. This role offers competitive salaries and benefits, fostering a diverse and inclusive workplace.

Qualifications

• Minimum 3 years of relevant experience.
• Skill in handling confidential information with discretion.
• Ability to maintain effective interpersonal relationships.

Responsibilities

• Perform clerical functions and office support activities.
• Manage incoming communications and maintain filing systems.
• Schedule appointments and manage departmental calendars.

Skills

General knowledge of office procedures and operations

Effective communication skills

Attention to detail

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Job description

Sr. Administrative Assistant (H) page is loaded## Sr. Administrative Assistant (H)locations: Miami, FLtime type: Full timeposted on: Posted Yesterdayjob requisition id: R100092860## **Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this .**Sr. Administrative Assistant**The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Sr. Administrative Assistant to work at the UHealth Medical Campus.The Sr. Administrative Assistant (H) performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.* Supports department and/or department leadership with daily clerical tasks. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.* Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.* Plans meetings and takes detailed minutes, as needed.* Answers phone calls, provides information to callers or connects callers to appropriate staff.* Schedules appointments and updates calendars.* Makes travel arrangements and reservations for department leadership and staff, as needed.* Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.* Greets and provides general support to visitors.* Develops and maintains department filing system.* Adheres to University and unit-level policies and procedures and safeguards University assets.**Department Specific Functions*** Provide comprehensive administrative and operational support to all Basic Science faculty.* Perform document management tasks, including copying, faxing, scanning, and organizing materials for distribution, filing, and record-keeping.* Manage incoming communications by handling faxes, distributing mail, and responding to internal and external inquiries via phone, email, and electronic systems.* Maintain accurate tracking of faculty vacation and leave in accordance with Department and University policies.* Process and submit faculty reimbursements, CME/non-CME expenses, and other financial transactions in compliance with University policies.* Manage and coordinate faculty academic and administrative calendars, including scheduling meetings, interviews, conferences, lectures, and special events.* Update, maintain, and format faculty Curriculum Vitae.* Prepare, process, and track financial and administrative documentation such as IDRs, expense reports, purchase orders, and work orders, ensuring accuracy and timely completion.* Utilize office management and productivity software (e.g., Microsoft Office, Excel) to support daily operations.* Draft and prepare professional documents, agendas, correspondence, reports, presentations, and related materials.***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*****CORE QUALIFICATIONS*** High school diploma or equivalent* Minimum 3 years of relevant experience**Knowledge, Skills and Attitudes:*** General knowledge of office procedures and operations* Ability to accurately prepare and maintain records, files, reports and correspondence* Ability to communicate effectively in both oral and written form* Ability to maintain effective interpersonal relationships* Ability to process and handle confidential information with discretion* Skill in completing assignments accurately and with attention to detail* Proficiency in computer software (i.e., Microsoft Office)***Any relevant education, certifications and/or work experience may be considered.***The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click for additional information.**Job Status:**Full time**Employee Type:**Staff**Pay Grade:**H5The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.**Transforming lives**With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.