Sr. Administrative Assistant

Ultimate Staffing Services; Roswell (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

Ultimate Staffing Services in Roswell, GA is seeking an Executive Assistant to support the CEO and CFO in a healthcare setting. The role requires strong organizational skills, discretion, and the ability to manage competing priorities while backing executive operations and global communication.

The position involves managing complex calendars, coordinating travel across time zones, preparing expense reports, supporting HR onboarding, and handling confidential documents for senior leaders with a

Qualifications

• 5+ years supporting senior executives (CEO, CFO, or equivalent).
• Experience in healthcare or regulated industries preferred.
• Strong proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Manage complex executive calendars, meetings, and priorities across time zones.
• Coordinate domestic and international travel, including detailed itineraries.
• Prepare and reconcile expense reports in compliance with company policies.
• Support employee onboarding and assist with open enrollment and HR coordination.
• Draft, proofread, and manage confidential documents and oversee document execution.
• Serve as a liaison between executives, internal teams, and international clients.
• Organize meeting logistics, materials, and follow-up actions.

Skills

Exceptional organization

Time management

Strong communication

Confidentiality

Tools

Microsoft Office

Job description

We are looking to hire an Executive Assistant for a healthcare organization in Roswell, Ga!

Executive Assistant to CEO & CFO (Healthcare)

Position Summary

The Executive Assistant provides high-level administrative support to the CEO and CFO in a fast-paced healthcare environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while supporting executive operations and global communication.

Key Responsibilities

• Manage complex executive calendars, meetings, and priorities across time zones
• Coordinate domestic and international travel, including detailed itineraries
• Prepare and reconcile expense reports in compliance with company policies
• Support employee onboarding and assist with open enrollment and HR coordination
• Draft, proofread, and manage confidential documents and oversee document execution
• Serve as a liaison between executives, internal teams, and international clients
• Organize meeting logistics, materials, and follow-up actions

Qualifications

• 5+ years supporting senior executives (CEO, CFO, or equivalent)
• Experience in healthcare or regulated industries preferred
• Strong proficiency in Microsoft Office and collaboration tools

Skills

• Exceptional organization and time management
• Strong communication and attention to detail
• High level of professionalism and confidentiality
• Ability to multitask and work across global teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.