Sr Administrative Assistant

Honeywell Aerospace US LLC in; Phoenix (AZ); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401(k) match

Paid Holidays

Job summary

Honeywell Aerospace is seeking a Sr Administrative Assistant (Finance) in Phoenix, AZ. This hybrid role reports to the Manager and requires on-site presence for the first 90 days.

The candidate will manage calendars, meetings, travel, and expense reports, while coordinating with internal teams and stakeholders to keep operations running smoothly.

Qualifications

• 2+ years of experience in a similar administrative role.
• Strong organizational and multitasking abilities.

Responsibilities

• Provide comprehensive administrative support including managing calendars, scheduling meetings, and preparing reports.
• Coordinate travel arrangements and process expense reports for team members.
• Assist in onboarding new hires and coordinating monthly training sessions.
• Manage complex calendars and support both individual and departmental needs.
• Coordinate and support IT issues related to printers/WiFi and submit related tickets.

Skills

Calendar management

Meeting coordination

Travel coordination

Expense reporting

Office software

Data entry

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Sr Administrative Assistant (Finance)

As a Sr Administrative Assistant here at Honeywell, you will provide high-level administrative support to ensure the smooth operation of our team. You will play a crucial role in managing schedules, coordinating meetings, and facilitating communication within the organization. You will report directly to our Manager and you'll work out of our Phoenix, Arizona location on a Hybrid work schedule. All new employees are required to work on-site full time for the first 90 days of employment.

In this role, you will impact the efficiency of our operations by ensuring that all administrative tasks are handled promptly and effectively, allowing our team to focus on strategic initiatives.

KEY RESPONSIBILITIES

• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports.
• Coordinate travel arrangements and process expense reports for team members. - Assist in the preparation of presentations and other documentation for meetings.
• Manage complex and changing calendars both individually and for departments.
• Coordinate and manage data inputs for the flow of materials for the Management Operating System - Coordinate meetings both onsite and externally including logistics.
• Plan & support complex travel.
• Interact with internal and external customers including site access requests.
• Process expense reports and invoices.
• Assist / Manage seat assignments / group moves / colocation initiatives with the real estate teams.
• Manage supplies and other indirect purchases.
• Share & coordinate information with other admin assistants across Aero
• Coordinate employee engagement & recognition events
• Assist in onboarding new hires including assets.
• Coordinate and support Monthly New Hire Training
• Coordinate / Assist with IT on resolution of team issues related to Printers / WiFi etc - Submit HSE tickets for issues/maintenance as required
• Support recruiting events as needed

Qualifications

• 2+ years of experience in a similar administrative role
• Strong organizational and multitasking abilities

WE VALUE

• Bachelor's Degree in Business Administration or related field
• Experience supporting senior executives
• Proficiency in Microsoft Office Suite
• Ability to handle confidential information with discretion

BENEFITS OF WORKING FOR HONEYWELL AEROSPACE

In addition to a performance-driven salary, cutting-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays.

The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates.

Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. Person, which is defined as, a U.S. citizen, a U.S. permanent resident, or have protected status in the U.S. under asylum or refugee status or have the ability to obtain an export authorization.

ABOUT US

Join a company that’s reintroducing itself to the aviation community we’ve helped advance for more than a century. At Honeywell Aerospace (NASDAQ: HONA), we’re launching as an independent, publicly traded aerospace and defense company built on a legacy of operational excellence and mission-focused execution.

Our new brand identity pairs that heritage with real momentum, as we build technology that helps pilots navigate with confidence, aircraft operate more efficiently, and operators stay ahead of change. With our systems on board 90% of the world’s aircraft, your work here has reach that’s rare to find anywhere else.

Focusing on our customers, investing in innovation, and building a culture of accountability and performance is how we’re shaping what comes next.

Every horizon. Every mission. Every day.