Sr. Administrative Assistant

Children's Hospital Los Angeles; Los Angeles (CA); On-site; USD 53,000 - 70,000; Full time

Job summary

Children’s Hospital Los Angeles, located in Los Angeles, CA, is seeking a Senior Administrative Assistant to provide advanced support to executives with calendar management, travel arrangements, and meetings. The role is full-time, days shift, onsite.

The ideal candidate has 3+ years of professional office experience, strong communication, and proficiency with Microsoft Outlook, SharePoint, Teams, and Power Automate. A high school diploma is required; bachelor’s degree preferred.

Qualifications

• 3+ years of professional office experience.
• Advanced secretarial and administrative experience required.
• Preferred: meeting and event planning experience.

Responsibilities

• Provide advanced administrative support to executives with calendar management, scheduling travel and arranging meetings.
• Manage calendars and coordinate scheduling across multiple executives.
• Coordinate travel arrangements and meetings, ensuring seamless logistics.
• Communicate effectively with the executives' organizations and clients.

Skills

Secretarial & admin experience

Meeting & event planning

Communication skills

Power Automate

Education

High school diploma

Bachelor's degree

Tools

Outlook

SharePoint

Teams

Power Automate

Job description

Sr. Administrative Assistant

Locations:

Los Angeles, California

Job Category:

Administrative / Clerical

Position Type:

Full-Time

Shift:

Days

Job Description

Join a team that's shaping the future of pediatric care. Children’s Hospital Los Angeles is consistently ranked among the top 10 children's hospitals in the nation, delivering world-class care through more than 350 specialized programs and services. Here, world-class experts in medicine, research, and education work together to deliver family-centered care to more than 155,000 patients each year. At CHLA, your work will help build brighter tomorrows for the children and families we serve.

Overview

Schedule: Monday-Friday; 8:30am-5:00pm onsite

Position Summary: The Senior Administrative Assistant provides an advanced level of administrative support to various executives with complex organizational responsibilities, including heavy calendar management, scheduling travel and arranging meetings. The level of support requires a good understanding of the executives' organization, along with the business knowledge to communicate and work effectively with the executive's organization and clients.

Minimum Experience

Required:

• 3+ year's professional office experience. Advanced secretarial and administrative experience required

Preferred:

• Meeting and event planning support preferred.
• Experience with Microsoft Outlook Calendaring and Emails, Sharepoint and Teams
• Professional presence and communication abilities in person, over the telephone, via email and on teams.
• Experience with Power Automate

Education/Licensure/Certifications

Required:

• High school graduate.

Preferred:

• Bachelor's preferred.

Pay Scale Information

USD $52,728.00 - USD $70,304.00

CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate’s starting pay will vary based on a number of factors, including, but not limited to, education and experience within the job or the industry. The pay scale listed for this position is generally for candidates who meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates who exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs.

About Us

CHLA is a leader in pediatric and adolescent health, in our community, across the nation, and around the world . As a premier Magnet®-recognized teaching hospital, CHLA offers an environment rooted in learning, collaboration, and compassionate care. . We are home to groundbreaking research, clinical innovation, and a culture that supports personal and professional growth.

Since 1932, CHLA has been affiliated with the Keck School of Medicine of the University of Southern California. Through this partnership and our own enduring mission, we remain committed to creating hope and building healthier futures.

CHLA is an Equal Opportunity Employer

At Children’s Hospital Los Angeles, our work matters. And so do each and every one of our valued team members. We consider qualified applicants for all positions without regard to race, color, religion, creed, national origin, sex, gender identity, age, physical or mental disability, sexual orientation, marital status, veteran or military status, genetic information or any other legally protected basis under federal, state or local laws, regulations or ordinances. We will also consider for employment qualified applicants with criminal history, in a manner consistent with the requirements of state and local laws, including the LA City Fair Chance Ordinance and SF Fair Chance Ordinance.

Qualified Applicants with disabilities are entitled to reasonable accommodation under the California Fair Employment and Housing Act and the Americans with Disabilities Act. Please contact CHLA Human Resources if you need assistance completing the application process.

Our various experiences, perspectives and backgrounds allow us to better serve our patients and create a strong community at CHLA.