Operations Coordinator (Entry-Level)

Heritage; Florida; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

401k plan

Daily Pay

Job summary

Heritage Auctions is seeking an entry-level Operations Coordinator for our Florida regional office to support daily consignments, packing, shipping, receiving, and data entry of property for cataloging.

The role requires a detail-oriented mind, strong communication, and the ability to work in a fast-paced environment, with occasional overtime. A high school diploma is required; a bachelor’s degree is preferred, and two years of logistics/shipping experience is beneficial.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Minimum 2+ years of operations or shipping experience; auction experience preferred.
• Strong knowledge of logistics.

Responsibilities

• Process consignments and shipments accurately and efficiently.
• Support Consignment Directors throughout the consignments process.
• Communicate with clients during consignments and provide updates.
• Research status of consignments and maintain records.
• Pack and ship consignments with care, handling fragile items.
• May lift up to 50 pounds and assist with loading/unloading items.
• Comply with security requirements and office procedures.
• Assist with events and logistics such as previews and catering.
• Handle general art handling and maintain display spaces.
• Perform inventories of consignments.

Skills

Detail-oriented

Communication

Multi-tasking

Overtime flexibility

Education

High school diploma

Bachelor’s degree preferred

Job description

Build your career with Heritage Auctions, the world’s largest collectibles auctioneer.

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

Job Type

Full-time

Build your career with Heritage Auctions, the world’s largest collectibles auctioneer.

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

Location

Heritage Auctions
548 S. Quadrille Blvd., West Palm Beach, Florida, 33401

Benefits

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Daily Pay: Access your pay when you need it!

Compensation

Based on experience.

Summary (entry-level)

Seeking a detail-oriented Operations Coordinator with excellent client service skills to support operations for our regional office in Florida. Responsible for supporting daily operations in multiple departments, including packing, shipping, and receiving, entering consignment property, and assisting otherwise as needed.

Essential Duties & Responsibilities

• Process incoming consignments and shipments accurately and efficiently, including:
  • Opening packages, and unpacking contents safely and thoroughly
  • Labeling/tagging and verifying contents of packages
  • Creating and updating electronic reports for the consignment
• Support and communicate with Consignment Directors throughout the consignment process
• Communicate with clients as needed during the consignment process
• Research the status of consignments
• Pack and ship consigned property appropriately, with extra care in handling fragile and delicate items.
• May occasionally lift up to 50 pounds
• Assist in loading and unloading items
• Comply with office and property security requirements
• Comply with office operating procedures
• Assist with local highlights previews, appraisal days, and other events as needed (assist with event logistics such as catering, supplies, furniture rentals)
• General art handling responsibilities
• Maintain gallery display space and common areas (i.e. painting and spackling)
• Perform inventories of consignment material

Requirements

Education & Experience

• High school diploma required; Bachelor’s degree preferred
• Minimum 2+ years of operations or shipping experience; auction experience preferred
• Strong knowledge of logistics

Certifications, Licenses, & Registrations

Valid Driver’s License preferred

Skills & Abilities

• Action-oriented with skills and aptitude to excel in a fast-paced and deadline-driven environment
• Ability to prioritize and multi-task
• Must be highly detail-oriented
• Excellent communication and interpersonal skills; demonstrated ability to communicate with all organizational levels
• Flexibility to work overtime and weekend hours when necessary

Work Environment

Individual must be able to work independently in a fast-paced environment. During peak periods, there may be mandatory overtime; work extended hours nights and weekends. This position may require overnight travel based on business needs.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE