Sr Administrative Assistant

Johnson & Johnson; Horsham (PA); Hybrid; USD 51,000 - 83,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to provide top-tier support to executives. In this dynamic role, you will manage calendars, coordinate travel, and handle sensitive information with discretion. Your organizational skills and attention to detail will ensure the smooth operation of administrative tasks, while your communication abilities will facilitate collaboration across teams. This position offers a blend of in-office and remote work, allowing you to thrive in a flexible environment. If you are a proactive problem-solver with a passion for supporting leadership, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short- and Long-term Disability

401(k) Savings Plan

Vacation Time

Sick Time

Holiday Pay

Floating Holidays

Qualifications

• 6+ years of administrative experience in an executive environment.
• Proficient in MS Office and travel arrangements.

Responsibilities

• Manage the VP’s calendar and travel logistics.
• Prepare correspondence, reports, and presentations.

Skills

Verbal Communication

Written Communication

Organizational Skills

Problem-Solving Skills

Time Management

Customer Service

Education

High School Diploma

Associate Degree

Bachelor Degree

Tools

MS Office (Word, Excel, PowerPoint)

PDM

Ariba

Sharepoint

Concur

OurSource

Job description

Job Description - Sr Administrative Assistant (2506239407W)

Sr Administrative Assistant - 2506239407W

Description

Janssen Global Commercial Strategy Organization, a member of the Janssen Pharmaceutical Companies of Johnson & Johnson, is recruiting for a Senior Administrative Assistant based in Horsham, PA. This position may require 20% travel to other J&J Sites (New Brunswick, Titusville, Raritan, or Spring House).

Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week.

The Senior Administrative Assistant - Immunology will provide administrative support to the Senior Director, External Innovation & occasional support to the Dermatology Disease Area Stronghold team. This individual will establish, maintain and balance simultaneous priorities, managing day-to-day administrative tasks required to support the effectiveness and efficiency of this Executive and other team members.

The Senior Administrative Assistant will be responsible for actively managing the VP’s calendar, including all aspects associated with scheduling and planning meetings, the management of all related logistics (including scheduling and initiation of in-person meetings, zooms/video conferences, and hybrid interactions).

This Senior Administrative Assistant should demonstrate discretion and experience in handling confidential and sensitive information, as well as the equanimity and judgment to proactively support the executive in calendar management and prioritization, helping find ways to preserve and focus calendar time on the VP's highest impact priorities for the team and enterprise. The Senior Administrative Assistant will also manage the VP’s travel, including international and domestic travel, for both internal (J&J) and external (customer and business-partner-facing) meetings. This individual should demonstrate strong problem-solving skills in managing complex travel logistics.

The Senior Administrative Assistant will also be responsible for correspondence, reports, and presentations: This individual should have strong MS Word, PowerPoint, and Excel skills, as well as the willingness and capability to learn newer communication technologies. This individual will also be responsible for the preparation of expense reports, correspondence, memos, and related communications, including presentation documents.

This role will require the individual to be responsible for managing highly confidential matters with discretion and judgment and work under minimal supervision. This role will regularly interface with J&J colleagues and executives/their EAs in Springhouse, PA; New Brunswick, NJ; Titusville, NJ; and Johnson & Johnson locations around the world. This person must maintain a highly professional and efficient office environment, and support team connectivity and collaboration with colleagues working remotely or across locations.

Qualifications

1. A minimum of a High School diploma; Associates or Bachelor Degree preferred.
2. At least 6 years of administrative or related experience is required.
3. Experience in an executive environment, supporting leaders and executives, is required.
4. Experience in systems is required to effectively handle PDM, Ariba, Sharepoint, Concur and OurSource processes, or analogous systems (for external candidates).
5. Experience with making international and domestic travel arrangements, and coordinating on/offsite meetings (including LiveMeeting, TC and VC) is required.
6. Excellent verbal and written communication skills, as well as facility with MS Office (Word, Excel & PowerPoint), are required to properly draft and edit memorandums, correspondence and presentations and interface with senior leaders.
7. This position requires very strong organizational skills, exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to work well under time pressure, and the ability to work with independence and minimal supervision.
8. This position requires a demonstrated team player.
9. Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively. S/He must always present her/himself in a professional manner; be detail-oriented, thorough and accurate and well organized.

The base pay range for this position is $51,450 to $82,110. This position is overtime eligible.

This job posting is anticipated to close on 2/21/2025. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company’s long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation – up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year
• Holiday pay, including Floating Holidays – up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

If you are an individual with a disability, please check our page for information on how to request an accommodation.