Senior Administrative Assistant

Aramark SeniorLIFE+; Philadelphia (Philadelphia County); On-site; USD 50,000 - 80,000; Full time

Job summary

A leading company in hospitality is seeking a Senior Administrative Assistant to support the Senior Leadership Team. The ideal candidate will have a strong organizational background, adept at managing tasks in a fast-paced environment. Responsibilities include scheduling, correspondence management, and financial assistance. This mid-senior level position requires at least 5 years of administrative experience and a strong proficiency in MS Office tools.

Qualifications

• Minimum of 5 years administrative experience supporting executive-level leaders.
• Requires excellent written and verbal communication skills.
• Advanced level skills in PowerPoint and MS Office required.

Responsibilities

• Manage calendar and schedule appointments independently.
• Compose and manage confidential correspondence and reports.
• Assist with budget, payroll, expenses, and financial records.

Skills

Organizational skills

Communication skills

Multi-tasking

Discretion

Education

Associate degree or equivalent experience

Tools

MS Office Suite

PowerPoint

Excel

Job description

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Job Description

The Senior Administrative Assistant performs a wide range of comprehensive administrative duties in support of the Senior Leadership Team. This position requires someone with a basic business background who is able to work independently, is a self-starter, and is able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining attention to detail and priorities, who takes pride in their work and seeks opportunities for career advancement.

Philadelphia, PA

Posted 4 days ago

Job ID: 586466

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• Administration
• Hourly and Seasonal

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Job Description

The Senior Administrative Assistant performs a wide range of comprehensive administrative duties in support of the Senior Leadership Team. This position requires someone with a basic business background who is able to work independently, is a self-starter, and is able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining attention to detail and priorities, who takes pride in their work and seeks opportunities for career advancement.

Job Responsibilities

• Proactively manage calendar to accommodate shifting priorities and independently schedule appointments, including conference calls and video conferences
• Compose, prepare, and manage confidential correspondence, reports, and other complex business documents.
• Creates intricate presentations and schedules using PowerPoint and Excel.
• Arrange travel plans and compile itineraries and documents for travel and related meetings.
• Assist with budget, payroll, expenses, financial records and confidential files and issues
• Ability to be resilient, composed, and positive in the face of pressure and conflict
• Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
• Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
• Must have superior communication and organizational skills
• Exercise acute judgment when handling confidential matters
  
  

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Minimum of 5 years administrative experience, with experience supporting an executive-level leader or business background working with executive leaders
• Requires an associate degree or equivalent experience
• Excellent written and verbal communication skills; highly refined ability to use discretion concerning confidential information
• Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
  
  

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Colleges & Universities

Pursue the vibrant community

only a campus can provide.

Higher education is a melting pot of cultures and perspectives. It’s through that lens that we serve up innovative hospitality experiences and play an inspiring role in the development of our future leaders across campuses nationwide.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Hospitality

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