Senior Administrative Assistant

Liberty Personnel Services, Inc.; Willow Grove (Montgomery County); On-site; USD 75,000 - 90,000; Full time

Job summary

A leading company is seeking a Senior Administrative Assistant to support the President and C-level Executives in Willow Grove, PA. Responsibilities include calendar management, communication facilitation, and HR support. Candidates should possess a bachelor's degree and prior experience in financial services. The position offers competitive compensation and benefits including medical and 401K match.

Benefits

Medical/dental/vision

Paid time off

Paid holidays

401K match

Growth potential

Qualifications

• A completed bachelor's degree is required.
• Prior experience within accounting or financial services is required.
• Exceptional organizational and time management skills needed.

Responsibilities

• Streamline top-level executive operations, managing calendars and coordinating meetings.
• Support HR activities including drafting job descriptions and onboarding.
• Manage compliance efforts and aid in employee development.

Skills

Organizational skills

Time management

Communication

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Senior Administrative Assistant
Willow Grove, PA
75,000-90,000

Role:
As an Senior Administrative Assistant, this individual will be supporting a President directly and multiple C-level Suite Executives from time to time. This would include day to day calendar management, travel schedules, meetings and events, supporting communications, be a part of different initiatives, project / task management, be the first line of defense, review and proof read materials, and be the liaison for collaboration between all the executives. This person will be traveling with the President to events, meetings, charity events, etc.

Responsibilities:

• Streamline top-level executive operations, including managing calendars and coordinating meetings.
• Facilitate effective communication across various business functions and maintain leadership dashboards.
• Support HR activities, including drafting job descriptions, onboarding, and maintaining company policies.
• Assist in client services by maintaining CRM updates and ensuring seamless communication.
• Organize events, both internal and client-facing, and provide marketing research support.
• Manage compliance and digitization efforts, including information security and client portals.
• Aid in employee development and the creation of training programs.

Qualifications:

• A completed bachelor's degree is required
• Prior experience within an accounting firm, services firms, advisory firm, and/or financial services firm is required
• Exceptional organizational and time management skills, with the ability to prioritize effectively
• Flexibility and adaptability to work in a fast-paced, demanding environment
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Etc.)

Personal Attributes:

• Detail-oriented with a strong follow-through approach.
• No task is too small or too big to tackle mentality
• Leadership capabilities and adaptability in fast-paced settings.
• Passion for firm growth and building robust interpersonal relationships.
• Ability to speak with all levels of employees internally and externally
• Permanent full-time position
• Medical/dental/vision
• Paid time off
• Paid holidays
• 401K match
• Insurance
• Growth potential that is unlimited.

Working Conditions:
This is an in-office position with some flexibility.

Travel:
There will be local day travel for meetings, events, dinners, etc.

Apply:

To be considered for this opening, please apply to [e-mail]

Please also add me on LinkedIn - https://www.linkedin.com/in/kriskieres

Kris Kieres
Liberty Personnel Services
484-238-1976
[e-mail]

Employment type
Full-time

Experience
Senior Associate

Job Function:
Administration, Assistant, Executive Assistant