Sr Administrative Assistant

JPS Health Network; Fort Worth (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

JPS Health Network in Fort Worth, TX, invites applications for a Sr Administrative Assistant to organize and manage complex Executive Director schedules, travel, and expense reporting. The role supports the business office functions, documents, and meeting logistics.

The position requires a high school diploma or equivalent, 5+ years in administrative roles, and 1+ year of proficiency with Microsoft Office Suite.

Qualifications

• High school diploma, GED or equivalent.
• 5+ years of work experience in an administrative and secretarial capacity.
• 1+ years of proficient experience using Microsoft Office Suite or similar software to complete work assignments.

Responsibilities

• Prepares, distributes, and maintains written communications and reports for internal and external project completion.
• Manages daily calendars for the Executive Director, adapting to last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
• Coordinates travel arrangements and creates expense reports in a timely manner.
• Maintains policy and procedural manuals, takes and distributes minutes, and manages schedules.
• Screens and routes telephonic, verbal, and written communication for priority handling.
• Monitors time and attendance for the department and supports leadership with documentation.

Education

High school diploma, GED or equivalent

Tools

Microsoft Office Suite

Job description

Who We Are

JPS Health Network is a $950 million, tax-supported healthcare system in North Texas. Licensed for 582 beds, the network features over 25 locations across Tarrant County, with John Peter Smith Hospital a Level I Trauma Center, Tarrant County's only psychiatric emergency center, and the largest hospital-based family medical residency program in the nation. The health network employs more than 7,200 people.

Acclaim Multispecialty Group is the medical practice group featuring over 300 providers serving JPS Health Network. Specialties range from primary care to general surgery and trauma. The Acclaim Multispecialty Group formed around a common set of incentives and expectations supporting the operational, financial, and clinical performance outcomes of the network. Our goal is to provide high quality, compassionate clinical care for every patient, every time.

Why JPS?

We're more than a hospital. We're 7,200 of the most dedicated people you could ever meet. Our goal is to make sure the people of our community get the care they need and deserve. As community stewards, we abide by three Rules of the Road:

1. Own it. Everyone who wears the JPS badge contributes to our journey to excellence.
2. Seek joy. Every day, every shift, we celebrate our patients, smile, and emphasize positivity.
3. Don't be a jerk. Everyone is treated with courtesy and respect. Smiling, laughter, compassion - key components of our everyday experience at JPS.

When working here, you're surrounded by passion, diversity, and dedication. We look forward to meeting you!

Description

The Sr Administrative Assistant responsibilities include but are not limited to organizing and managing complex schedule(s) for the Executive Director scheduling meetings and events, arranging any travel needs and preparing expense reports. Maintaining and ordering office supplies; provides support for departmental events. Provides support to the business office functions (e.g. typing, filing, correspondence, time and attendance, documentation and/or forms preparation, forms processing and record keeping, etc.). The Sr Administrative Assistant maintains a variety of policy and procedural manuals, schedules meetings and appointments, manages calendars, conference logistics, and performs meeting management functions (e.g. prepares agendas, takes and distributes minutes, etc.).

Typical Duties

• Prepares, distributes, and maintains written communications (e.g. graphs, outlines, minutes, a variety of correspondence, reports, etc.) in support of effective internal and external project completion.
• Manages daily calendars for the Executive Director, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinates travel arrangements and create expense reports in a timely manner.
• Demonstrates computer literacy and proficiency using Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Access, Outlook, etc.) such that word processing, database, spreadsheet, and desktop publishing skills contribute to accomplishing management objectives.
• Maintains all correspondence and communications received assuring that information is timely disseminated on a need to know basis while keeping management informed of status and/or location of information.
• Prepares and maintains a variety of policy, procedural, facility manuals, assigned committee minutes, and reports such that materials are current, readily retrievable, organized, and accurate in content. Compiles, transcribes, and distributes minutes of meetings.
• Prepares professional business communication documents including memos, letters and emails. Interprets and presents oral and/or written data and communications in an effective manner to optimize the conduct of efficient management operations.
• Receives, screens, and routes telephonic, verbal, and written communication such that priority issues are promptly addressed and subordinate issues receive needed attention.
• Prepares and maintains departmental schedule with input from departmental leadership.
• Monitors time and attendance for the entire department forwarding performance improvement feedback forms to appropriate leaders (e.g., Directors, Managers, etc.).
• Performs other related duties as assigned.

Qualifications

Required Education and Experience

• High school diploma, GED or equivalent.
• 5 plus years of work experience in an administrative and secretarial capacity.
• 1 plus years of proficient experience using Microsoft Office Suite or similar software to complete work assignments.

Preferred Education and Experience

• 1 plus years of advanced business secretarial training above the high school level.

Location Address

1500 S. Main Street
Fort Worth, Texas, 76104
United States