Executive Assistant

JPS Health Network; Fort Worth (TX); On-site; USD 34,000 - 44,000; Full time

Job summary

JPS Health Network is seeking an Executive Assistant to provide an advanced level of administrative support to a Vice President and/or Sr. Vice President.

The role involves drafting correspondence, preparing reports, scheduling meetings, arranging travel, and handling confidential documents from our Fort Worth campus. The position requires 2+ years as an EA/SA, strong organizational skills, and proficiency with office software.

Qualifications

• 2+ years as a Sr. Administrative Assistant or Executive Assistant.
• Strong organizational and communication skills.
• Proficiency with office software and calendar management.

Responsibilities

• Assists in daily business affairs including coordination and execution of administrative projects.
• Coordinates scheduling for internal and external meetings, travel plans, conference calls and day-to-day activities for Executives.
• Prepares reports by collecting and analyzing information.
• Coordinates and directs office services, including budget preparation and personnel matters.
• Keeps Executives informed of situations affecting their areas and makes recommendations.
• Prepares agendas, notices, minutes, and resolutions; coordinates follow-up with participants.
• Responds to and routes incoming calls; screens and prioritizes as needed.
• Organizes programs, events, meetings or conferences and monitors budgets.
• Exercises initiative in resolving problems and developing recommendations.
• Initiates preventive actions in the absence of Executives.
• Staff may perform other duties as assigned.

Education

High School Diploma, GED or Equivalent

Bachelor’s Degree

Job description

Who We Are

JPS Health Network is a $950 million, tax-supported healthcare system in North Texas. Licensed for 582 beds, the network features over 25 locations across Tarrant County, with John Peter Smith Hospital a Level I Trauma Center, Tarrant County's only psychiatric emergency center, and the largest hospital-based family medical residency program in the nation. The health network employs more than 7,200 people.

Acclaim Multispecialty Group is the medical practice group featuring over 300 providers serving JPS Health Network. Specialties range from primary care to general surgery and trauma. The Acclaim Multispecialty Group formed around a common set of incentives and expectations supporting the operational, financial, and clinical performance
outcomes of the network. Our goal is to provide high quality, compassionate clinical care for every patient, every time.

Why JPS

We're more than a hospital. We're 7,200 of the most dedicated people you could ever meet. Our goal is to make sure the people of our community get the care they need and deserve. As community stewards, we abide by three Rules of the Road:

1. Own it. Everyone who wears the JPS badge contributes to our journey to excellence.
2. Seek joy. Every day, every shift, we celebrate our patients, smile, and emphasize positivity.
3. Don't be a jerk. Everyone is treated with courtesy and respect. Smiling, laughter, compassion - key components of our everyday experience at JPS.

When working here, you're surrounded by passion, diversity, and dedication. We look forward to meeting you!

Job Title

Executive Assistant

Requisition Number

46199

Employment Type

Full Time

Division

JPS ADMIN SERVICES

Compensation Type

Hourly

Job Category

Business / Professional

Hours Worked

8:00AM - 5:00PM

Location

JPOC 1350

Shift Worked

Day

Job Description

Job Summary

The Executive Assistant is responsible for providing an advanced level of administrative support to a VicePresident and or Sr. Vice President by gathering information, preparing statistical reports, handling information requests and performing various other clerical functions such as drafting and preparing correspondence, receiving visitors, scheduling meeting, and arranging travel and conference calls.

Essential Job Functions & Accountabilities

• Assists in daily business affairs including coordination and execution of administrative projects.
• Coordinates scheduling for internal and external meetings, travel plans, conference calls and day-to-day activities for Executive(s).
• Prepares reports by collecting and analyzing information.
• Coordinates and directs office services, to include assistance with budget preparation and personnel matters in order to aid Executives.
• Apprises Executives of situations affecting their respective areas of responsibility and makes recommendations to assist with coordination of daily office operations.
• Prepares agendas, notices, minutes and resolutions for meetings and coordinates follow up with meeting participants on tasks and issues as appropriate. Performs confidential administrative functions including preparing confidential correspondence, reports and other complex documents.
• Responds to and routes incoming phone calls, which includes screening and prioritization, to appropriate areas as needed.
• Organizes programs, events, meetings or conferences by organizing facilities and caterers, issuing information or invitations, reviewing event vendor contracts for specified services and monitoring budgets.
• Exercises a high degree of initiative in resolving problems and developing recommendations and solutions to complex issues.
• Initiates preventive actions as required in the absence of the Executive.
• Job description is not an all-inclusive list of duties and may be subject to change with or without notice. Staff are expected to perform other duties as assigned.

Qualifications

Required Qualifications:

• High School Diploma, GED or Equivalent.
• 2 plus years as a Sr. Administrative Assistant or Executive Assistant.

Preferred Qualifications

• Bachelor’s Degree or business college preparation.

Location Address:
1350 S. Main Street
Fort Worth, Texas, 76104
United States

For more information, visit www.jpshealthnet.org.
To view all job vacancies, visit www.jpshealthnet.org , www.jpshealthnet.org/careers ,or www.teamacclaim.org.