Sr Administrative Assistant

Sony Pictures Entertainment, Inc; Culver City, Northern (CA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Sony Pictures Entertainment is seeking a Senior Administrative Assistant to provide high-level administrative support to an EVP and the broader department. The role requires a proactive, resourceful, and highly organized professional who can anticipate needs, manage competing priorities, and help ensure the efficient operation of a dynamic team.

The ideal candidate will have strong calendar management, travel coordination, and proficiency with Microsoft Office, with excellent communication and

Qualifications

• 2+ years of experience supporting senior executives in a fast-paced environment.
• Bachelor’s degree preferred or equivalent experience.
• Strong organizational and time-management skills.
• Proactive, resourceful, and detail-oriented.
• Ability to manage shifting priorities and deadlines.

Responsibilities

• Provide comprehensive administrative support to the EVP and department.
• Manage complex calendars and coordinate meetings.
• Coordinate travel arrangements and prepare travel documents.
• Prepare presentations and meeting materials in PowerPoint.
• Assist with events and cross-team coordination.
• Collaborate with IT and other internal teams on workplace needs.

Skills

Administrative support

Calendar management

Travel coordination

Microsoft Office

Communication

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Sony Pictures Entertainment is seeking an experienced Senior Administrative Assistant to provide high-level administrative support to an EVP and the broader department. This role requires a proactive, resourceful, and highly organized professional who can anticipate needs, manage competing priorities, and help ensure the efficient operation of a dynamic, fast-paced team. The ideal candidate is a collaborative partner who has strong follow-through, and a responsive, service-oriented approach.

Responsibilities

• Provide comprehensive organizational and administrative support to the EVP and broader department
• Anticipate needs, identify potential issues, and take proactive steps to address them
• Manage a complex and frequently changing calendar, including scheduling meetings, resolving conflicts
• Coordinate travel, including itineraries, accommodations, transportation, and other travel logistics
• Prepare and organize business and travel materials, including itineraries, meeting agendas, presentations, travel documents, and relevant background information
• Prepare, submit, and track travel and expense reports
• Send calendar invitations and provide participants with agendas, call-in information, videoconferencing details, and supporting materials
• Schedule and coordinate monthly, quarterly, and other recurring meetings and presentations with senior executives and business partners
• Prepare and update PowerPoint presentations, meeting materials, and business information as needed
• Support department meetings, planning sessions, special events, and other team activities
• Partner with IT and other internal teams to address technology, equipment, software, and workplace needs
• Assist with departmental projects and provide administrative support to other executives as needed
• Perform additional responsibilities and special projects as assigned

Qualifications

• 2+ years of experience providing administrative support to senior executives or business leaders in a fast-paced environment
• Bachelor’s degree preferred, or an equivalent combination of education and relevant experience
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously
• Proactive and resourceful, with the ability to anticipate needs and solve routine problems independently
• Demonstrated ability to adjust quickly to changing business needs, schedules, and priorities
• Sound judgment and a thoughtful approach to managing competing demands and sensitive matters
• Strong attention to detail and accuracy while maintaining awareness of broader team and business priorities
• Collaborative relationship builder who works effectively across functions and levels of the organization
• Professional, responsive, and service-oriented approach to supporting executives, colleagues, and business partners
• Demonstrated ownership and accountability, with consistent follow-through from initial request through completion
• Ability to take initiative and maintain a practical, solutions-oriented mindset
• Strong project coordination skills and the ability to keep multiple activities moving forward
• Clear and professional verbal and written communication skills
• Proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word
• Ability to work independently while also contributing effectively as part of a collaborative team
• Adaptable and comfortable working in a dynamic environment with evolving priorities
• Discretion and high integrity