Executive Assistant, SEPS

Sony Corporation; San Diego (CA); Hybrid; USD 75,000 - 83,000; Full time

Benefits offered by this job

Comprehensive medical coverage

401(k) Plan with company match

Flexible work arrangements

Employee stock purchase plan

Job summary

Sony Corporation is looking for an Executive Assistant to support high-level executives in San Diego. The role involves organizing meetings, travel, and maintaining agendas, requiring strong communication and organizational skills. A college degree and 5 years of experience are preferred. Fluency in Japanese is mandatory.

This hybrid position allows for flexibility with 3 days a week in the office, and it offers competitive compensation and a range of benefits including comprehensive medical coverage and a 401(k) plan.

Qualifications

• Minimum of 5 years executive level administrative experience.
• Detail-oriented with the ability to anticipate team needs.
• Ability to work under pressure and handle multiple tasks.

Responsibilities

• Provide executive support to senior-level executives and their teams.
• Organize and support meetings, including catering requests.
• Manage travel arrangements including flights and hotels.

Skills

Organizational skills

Communication skills

Problem-solving ability

Fluent in Japanese

Microsoft Office proficiency

Education

College degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

OneDrive

SharePoint

OneNote

Job description

Position Summary

Sony Corporation of America (SCA) is seeking a dynamic Executive Assistant, SEPS to support high level executives and their team. The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills. This position will be on a hybrid schedule with 3 days per week in the San Diego office.

Job Responsibilities

• Provide executive support to senior‑level executives and their teams.
• Organize and support meetings including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access.
• Maintain agenda and supporting materials for staff meetings; track and follow up on action items and communication threads across the team.
• Distribute department mail; arrange messenger and overnight package services.
• Arrange and manage travel including flights, hotels, and rental vehicles.
• Prepare expense reports.
• Create and prepare presentations, spreadsheets, and memos.
• Maintain/archive files that may contain confidential information.
• Prepare and launch documents for e‑signatures.
• Onboard/offboard personnel.
• Coordinate Facilities and IT requests.
• Support Administrative Professional initiative.
• Order/maintain department supplies; coordinate procurement and distribution of branded swag and promotional items.
• Organize team‑building events.
• Assist in projects as needed.
• Track SEPS contracts and approval flows.
• Track and manage communication items including follow‑ups, action items, and key correspondence across internal and external stakeholders.
• Create monthly SEPS Newsletters and similar artifacts.
• Help maintain a SEPS Calendar for key milestones, vacation schedules and workshops.
• Perform other related duties as assigned.
• Liaise and build relationships with other groups within the organization.

Qualifications

• College degree preferred.
• Minimum of 5 years executive level administrative experience.
• Organized and detail‑oriented with the ability to plan ahead and anticipate needs of the team.
• Ability to work under pressure, multitask, and problem solve.
• Excellent communication skills, both written and oral.
• Collaborative team player, working professionally with other departments and assistants.
• Fluent in Japanese required.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote).
• Must be authorized to work in the United States.

Compensation

The target annualized base salary range for this position is $75,000 to $83,000. The individual will be paid hourly and eligible for overtime. In addition to the annual base salary, this role has an annual bonus target of 5%. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors including the qualifications of the individual applicant, years of experience, skills, education, certifications, and location.

Benefits

• Comprehensive medical, prescription drug, dental and vision coverage for employees, spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA).
• Employee assistance plan and comprehensive behavioral health benefits.
• Fertility benefits, including surrogacy and adoption assistance programs.
• Basic and supplemental life insurance for employees and supplemental life insurance coverage for spouses/domestic partners and children.
• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance.
• Short‑term and long‑term disability plans.
• Up to 12 weeks of paid parental and caregiver leave.
• 401(k) Plan with pre‑tax, Roth, and after‑tax options and company match with full vesting.
• Education assistance and student loan programs.
• Opportunities to train and participate in Administrative Professionals L&D initiatives.
• Flexible work arrangements, including remote work schedules.
• Time off including vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs).
• Referral bonuses (subject to eligibility).
• Matching gift program.
• A wide variety of employee business resource groups (EBRGs).
• Special discounts on Sony products exclusively to Sony employees.
• Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after‑tax payroll deductions).

Equal Employment Opportunity Statement

• SCA will consider qualified applicants with arrest or conviction records in accordance with applicable law. All qualified applicants will receive consideration for employment without regard to any basis protected by applicable federal, state, or local law, ordinance, or regulation.
• Disability Accommodation for Applicants: Sony Corporation of America provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests, please contact us by email at [e-mail].