Sr Administration Assistant II, Nursing Administration Care Coordination

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Healthcare benefits

Paid Time Off (PTO)

Retirement programs

Paid parental leave

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas seeks a Sr Administration Assistant II to support Nursing Administration Care Coordination. You will manage calendars, coordinate meetings, handle invoices, and maintain departmental records with discretion and professionalism.

This role requires strong organizational skills, the ability to adapt to shifting priorities, and collaboration across teams to ensure timely, accurate administrative operations and reporting.

Qualifications

• Experience providing administrative support to directors and executives.
• Strong organizational and calendar management skills.
• Ability to process invoices and reimbursements.
• Excellent communication and collaboration across teams.
• Ability to maintain confidential information.

Responsibilities

• Provide moderately complex administrative support to the department.
• Manage records, reports, budgets, and routine financial tasks.
• Prepare charts, graphs, and statistical reports.
• Schedule meetings, travel, conferences, and department activities.
• Coordinate with other departments and act as liaison.
• Ensure document retention and compliance with policies.
• Determine priorities and monitor deadlines.
• Oversee office procedures for efficient operation.

Skills

Calendar management

Meeting coordination

Budget tracking

Vendor selection

Executive support

Education

High School Diploma or equivalent

Tools

Microsoft Office

Budgeting software

Travel/expense systems

Job description

Job Description - Sr Administration Assistant II, Nursing Administration Care Coordination (973674)

Job Description

Sr Administration Assistant II, Nursing Administration Care Coordination - ( 973674 )

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. Provide administrative support to Nursing Directors, Managers, and Executive Leadership. Manage calendars, appointments, meetings, room reservations, catering, agendas, presentations, reports, minutes, files, mail, and packages. Monitor phones, voicemail, and shared inboxes, ensuring coverage during extended absences. Coordinate staff meetings, UBC activities, onboarding, employee access, special events, recognition programs, and projects. Process invoices, purchases, One Card reconciliations, expenses, business cards, Travel Authorizations, and Intent to Travel forms. Maintain accurate budget, employee engagement, attendance, PACT card, committee, and operational records. Protect confidential information, follow UT Southwestern policies, and complete required training. Collaborate across teams, provide cross-coverage, adapt to priorities, communicate barriers, demonstrate initiative, and complete assignments accurately and on time with minimal supervision.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education
  High School Diploma or equivalent.
• Experience
  4 years of related work experience. or
  May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.