Specifications & Documentation Coordinator

Parkhill; El Paso (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Hybrid/flexible work schedules

Professional development programs

Competitive benefits

Well-being programs

Job summary

Parkhill is seeking a Specifications Coordinator to support firm-wide project delivery by preparing and coordinating manuals and documentation. You will work with the Specifications & Materials team to ensure accurate, organized files and compliant workflows across multiple projects.

The role emphasizes attention to formatting, deadlines, and proactive communications to continuously improve team processes. AEC experience and strong document skills are essential.

Qualifications

• Degree in a relevant discipline or equivalent professional experience.
• 2+ years in the AEC industry or similar project-based environment, with document coordination or specifications exposure.
• Proficient in MS Word and Adobe Acrobat; familiar with digital specification workflows.

Responsibilities

• Coordinate specifications and materials documentation and workflows across the firm.
• Prepare, organize, distribute project manuals and related docs per established standards.
• Track deadlines and communicate progress to team members.
• Maintain accurate project files and resources.
• Support use of templates, standards, and procedures.
• Review documents for completeness and formatting; flag items for clarification.
• Communicate workload and progress to stakeholders.
• Maintain organized specifications and materials information per standards.
• Participate in training and contribute to process improvements.
• Provide additional administrative support as needed.

Skills

Communication skills

Organization

Attention to detail

Team coordination

Adaptability

Education

Associate or Bachelor’s degree

Tools

Microsoft Word

Adobe Acrobat

Specpoint

Job description

Parkhill is seeking a Specifications Coordinator to support firm-wide project delivery by preparing and coordinating manuals and documentation. You will work with the Specifications & Materials team to ensure accurate, organized files and compliant workflows across multiple projects.

The role emphasizes attention to formatting, deadlines, and proactive communications to continuously improve team processes. AEC experience and strong document skills are essential.