Hybrid Specifications & Documentation Coordinator

Parkhill; Fort Worth (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid/flexible work schedules

Training and development programs

Health plan options and 401k

Well-being programs

Job summary

The Specifications Coordinator at Parkhill in Fort Worth, TX supports firm-wide project delivery by preparing, coordinating, and delivering accurate project manuals and related documentation according to established standards and workflows.

Working with the Specifications & Materials Manager, the role tracks deadlines, maintains organized project files, and communicates progress to teams, contributing to continuous improvement and consistent project outcomes.

Qualifications

• 2+ years in AEC/project delivery with document coordination.
• Proficient with Microsoft Word and Adobe Acrobat.
• Familiar with specification software; Specpoint preferred.
• Strong organizational and communication skills.

Responsibilities

• Coordinate specifications and materials documentation and workflows.
• Prepare, organize, and distribute project manuals per standards.
• Coordinate information, deadlines, and assignments with teams.
• Maintain organized project files, records, and resources.
• Support use of approved templates, software, and procedures.
• Review documents for completeness and accuracy; flag issues.
• Communicate progress and workload to team members.
• Maintain specifications information and supporting docs.
• Participate in training and process improvements.
• Provide additional admin support as needed.

Skills

Word processing

Adobe Acrobat

Strong communication

Organizational skills

Education

Associate or Bachelor's degree in relevant discipline

Tools

Microsoft Word

Specpoint

Adobe Acrobat

Job description

The Specifications Coordinator at Parkhill in Fort Worth, TX supports firm-wide project delivery by preparing, coordinating, and delivering accurate project manuals and related documentation according to established standards and workflows.

Working with the Specifications & Materials Manager, the role tracks deadlines, maintains organized project files, and communicates progress to teams, contributing to continuous improvement and consistent project outcomes.