Specifications & Documentation Coordinator (Hybrid)

Parkhill; Frisco (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Hybrid/flexible work schedules

Generous PTO

Employer 401k contribution

Health plan options

Well-being programs

Job summary

Parkhill is seeking a Specifications Coordinator to support firm-wide project delivery by preparing and coordinating manuals, specs, and related documentation, ensuring standards and workflows are followed.

You will work with the Specifications & Materials team across projects, tracking deadlines, maintaining files, and providing administrative support to improve processes and project outcomes.

Qualifications

• Associate or Bachelor’s degree in relevant discipline or equivalent professional experience.
• 2+ years of relevant experience within the AEC industry or a similar project-based environment.
• Advanced word-processing and document-production skills, including proficiency with Microsoft Word and Adobe Acrobat.
• Familiarity with specification software and digital specification workflows; Specpoint experience preferred.
• Strong organizational and documentation skills
• Ability to follow defined workflows and procedures
• Effective written and verbal communication skills

Responsibilities

• Coordinate specifications and materials documentation and workflows in support of the Specifications & Materials team and project teams across the firm.
• Prepare, organize, coordinate, and distribute project manuals and related documentation in accordance with established standards and workflows.
• Coordinate project information, assignments, and deadlines with team members to support timely delivery.
• Maintain accurate and organized project files, records, and team resources.
• Support the consistent use of approved standards, templates, software, and procedures.
• Review documents for completeness, accuracy, and consistent formatting; communicate items requiring clarification or technical review.
• Communicate progress, outstanding needs, and workload concerns to appropriate team members.
• Maintain organized specifications and materials information, project resources, and supporting documentation in accordance with established standards.
• Participate in training and contribute to improvements in team processes and collaboration.
• Provide additional administrative support as assigned to meet team and project needs.

Skills

Strong organizational and documented)

Effective written and verbal comms

Ability to follow defined workflows

2+ years AEC document coordination

Attention to detail

Education

Associate or Bachelor's degree in relevant discipline

Tools

Microsoft Word

Adobe Acrobat

Specpoint

Job description

Parkhill is seeking a Specifications Coordinator to support firm-wide project delivery by preparing and coordinating manuals, specs, and related documentation, ensuring standards and workflows are followed.

You will work with the Specifications & Materials team across projects, tracking deadlines, maintaining files, and providing administrative support to improve processes and project outcomes.