Specifications Coordinator

Parkhill; El Paso (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Hybrid/flexible work schedules

Professional development programs

Competitive benefits

Well-being programs

Job summary

Parkhill is seeking a Specifications Coordinator to support firm-wide project delivery by preparing and coordinating manuals and documentation. You will work with the Specifications & Materials team to ensure accurate, organized files and compliant workflows across multiple projects.

The role emphasizes attention to formatting, deadlines, and proactive communications to continuously improve team processes. AEC experience and strong document skills are essential.

Qualifications

• Degree in a relevant discipline or equivalent professional experience.
• 2+ years in the AEC industry or similar project-based environment, with document coordination or specifications exposure.
• Proficient in MS Word and Adobe Acrobat; familiar with digital specification workflows.

Responsibilities

• Coordinate specifications and materials documentation and workflows across the firm.
• Prepare, organize, distribute project manuals and related docs per established standards.
• Track deadlines and communicate progress to team members.
• Maintain accurate project files and resources.
• Support use of templates, standards, and procedures.
• Review documents for completeness and formatting; flag items for clarification.
• Communicate workload and progress to stakeholders.
• Maintain organized specifications and materials information per standards.
• Participate in training and contribute to process improvements.
• Provide additional administrative support as needed.

Skills

Communication skills

Organization

Attention to detail

Team coordination

Adaptability

Education

Associate or Bachelor’s degree

Tools

Microsoft Word

Adobe Acrobat

Specpoint

Job description

Overview

The Specifications Coordinator supports firm-wide project delivery excellence by preparing, coordinating, and delivering accurate and organized project manuals and related documentation. Working with the Specifications & Materials Manager, Specifications Specialist, and project teams, this position coordinates information, maintains document standards, tracks deadlines, and supports established specifications and material workflows. The role contributes to consistent project delivery through careful document preparation, proactive communication, and continuous improvement.

Life at Parkhill

At Parkhill, Building Community is more than what we do. It’s how we work, grow, and make a difference together. We invest in our people so they can invest in one another and in the communities we call home.

Join a team where your ideas matter, your growth is supported, and your work can have a lasting impact. From emerging professionals to experienced leaders, Parkhill offers opportunities to build a career with purpose.

Parkhill is one of the largest architectural and engineering firms in the Southwest, with16offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

• Coordinate specifications and materials documentation and workflows in support of the Specifications & Materials team and project teams across the firm.
• Prepare, organize, coordinate, and distribute project manuals and related documentation in accordance with established standards and workflows.
• Coordinate project information, assignments, and deadlines with team members to support timely delivery.
• Maintain accurate and organized project files, records, and team resources.
• Support the consistent use of approved standards, templates, software, and procedures.
• Review documents for completeness, accuracy, and consistent formatting; communicate items requiring clarification or technical review.
• Communicate progress, outstanding needs, and workload concerns to appropriate team members.
• Maintain organized specifications and materials information, project resources, and supporting documentation in accordance with established standards.
• Participate in training and contribute to improvements in team processes and collaboration.
• Provide additional administrative support as assigned to meet team and project needs.

Qualifications

• Associate or Bachelor’s degree in relevant discipline or equivalent professional experience required.
• 2+ years of relevant experience within the AEC industry or a similar project-based environment, with experience in document coordination, construction documentation, specifications, or related project delivery preferred
• Advanced word-processing and document-production skills, including proficiency with Microsoft Word and Adobe Acrobat.
• Familiarity with specification software and digital specification workflows; Specpoint experience preferred.
• Strong organizational and documentation skills
• Ability to follow defined workflows and procedures
• Effective written and verbal communication skills

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs.
• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, employer paid short & long term disability, performance bonuses.
• Well-Being: mental health care, culture committees, wellness program, charitable giving match.