Hybrid Specifications Coordinator, Project Delivery

Parkhill; Idalou (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Hybrid/flexible work schedules

Generous PTO

Paid holidays

Professional development

Job summary

Parkhill is seeking a Specifications Coordinator to support project delivery by preparing, coordinating, and delivering accurate project manuals and related documentation. The role works with the Specifications & Materials Manager, Specifications Specialist, and project teams to coordinate information, maintain standards, track deadlines, and support workflows.

You will maintain organized files, review documents for completeness, and help improve team processes through proactive communication

Qualifications

• 2+ years of relevant experience in the AEC industry or a similar project-based environment.
• Experience with document coordination, construction documentation, specifications, or related project delivery.
• Advanced word-processing and document-production skills, including proficiency with Microsoft Word and Adobe Acrobat.
• Familiarity with specification software and digital specification workflows; Specpoint experience preferred.
• Strong organizational and documentation skills; ability to follow defined workflows and procedures.

Responsibilities

• Coordinate specifications and materials documentation and workflows in support of the Specifications & Materials team and project teams across the firm.
• Prepare, organize, coordinate, and distribute project manuals and related documentation in accordance with established standards and workflows.
• Coordinate project information, assignments, and deadlines with team members to support timely delivery.
• Maintain accurate and organized project files, records, and team resources.
• Support the consistent use of approved standards, templates, software, and procedures.
• Review documents for completeness, accuracy, and consistent formatting; communicate items requiring clarification or technical review.
• Communicate progress, outstanding needs, and workload concerns to appropriate team members.
• Maintain organized specifications and materials information, project resources, and supporting documentation in accordance with established standards.
• Participate in training and contribute to improvements in team processes and collaboration.
• Provide additional administrative support as assigned to meet team and project needs.

Skills

Organizational skills

Documentation skills

Written and verbal communication

Microsoft Word

Adobe Acrobat

Education

Associate or Bachelor’s degree in relevant discipline or equivalent professional experience

Tools

Specpoint

Specification software

Job description

Parkhill is seeking a Specifications Coordinator to support project delivery by preparing, coordinating, and delivering accurate project manuals and related documentation. The role works with the Specifications & Materials Manager, Specifications Specialist, and project teams to coordinate information, maintain standards, track deadlines, and support workflows.

You will maintain organized files, review documents for completeness, and help improve team processes through proactive communication