Hybrid Specifications & Documentation Coordinator

Parkhill; Midland (TX); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Hybrid work schedule

Professional development programs

Generous PTO & holidays

Buffered health benefits

Job summary

Parkhill is seeking a Specifications Coordinator in Midland, TX to support firm-wide project delivery by preparing, coordinating, and delivering accurate project manuals and related documentation. You will collaborate with the Specifications & Materials team and project teams to maintain standards, track deadlines, and improve workflows.

The role emphasizes organized documentation, proactive communication, and continuous improvement within a hybrid work environment.

Qualifications

• Associate or Bachelor’s degree in relevant discipline or equivalent professional experience required.
• 2+ years of relevant experience within the AEC industry or a similar project-based environment.
• Advanced word-processing and document-production skills (Microsoft Word, Adobe Acrobat).
• Familiarity with specification software and digital specification workflows; Specpoint experience preferred.
• Strong organizational and documentation skills.
• Ability to follow defined workflows and procedures.
• Effective written and verbal communication skills.

Responsibilities

• Coordinate specifications and materials documentation and workflows for the Specifications & Materials team and project teams.
• Prepare, organize, coordinate, and distribute project manuals and related documentation.
• Coordinate project information, assignments, and deadlines with team members to support timely delivery.
• Maintain accurate and organized project files, records, and team resources.
• Support the use of approved standards, templates, software, and procedures.
• Review documents for completeness, accuracy, and formatting; flag items for clarification or review.
• Communicate progress, outstanding needs, and workload concerns to team members.
• Maintain specifications and materials information and supporting documentation per standards.
• Participate in training and contribute to process improvements in the team.
• Provide additional administrative support as needed.

Job description

Parkhill is seeking a Specifications Coordinator in Midland, TX to support firm-wide project delivery by preparing, coordinating, and delivering accurate project manuals and related documentation. You will collaborate with the Specifications & Materials team and project teams to maintain standards, track deadlines, and improve workflows.

The role emphasizes organized documentation, proactive communication, and continuous improvement within a hybrid work environment.