Specs & Documentation Coordinator

Parkhill; Oklahoma City (OK); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid/flexible work schedules

Professional development programs

Health plan options

401k

Job summary

Parkhill is seeking a Specifications Coordinator to support firm-wide project delivery by preparing and coordinating project manuals and documentation. You will work with the Specifications & Materials Manager and project teams to maintain standards, track deadlines, and improve workflows.

This role emphasizes organized document control, proactive communication, and adherence to established templates and procedures across projects in the Southwest region. AEC experience is preferred.

Qualifications

• Associate or Bachelor’s degree in a relevant discipline or equivalent professional experience.
• 2+ years of relevant experience in the AEC industry or similar project-based environment, with experience in document coordination, construction documentation, specifications, or related project delivery preferred.
• Advanced word-processing and document-production skills, including proficiency with Microsoft Word and Adobe Acrobat.
• Familiarity with specification software and digital specification workflows; Specpoint experience preferred.
• Strong organizational and documentation skills.
• Ability to follow defined workflows and procedures.
• Effective written and verbal communication skills.

Responsibilities

• Coordinate specifications and materials documentation and workflows in support of the Specifications & Materials team and project teams across the firm.
• Prepare, organize, coordinate, and distribute project manuals and related documentation in accordance with established standards and workflows.
• Coordinate project information, assignments, and deadlines with team members to support timely delivery.
• Maintain accurate and organized project files, records, and team resources.
• Support the consistent use of approved standards, templates, software, and procedures.
• Review documents for completeness, accuracy, and consistent formatting; communicate items requiring clarification or technical review.
• Communicate progress, outstanding needs, and workload concerns to appropriate team members.
• Maintain organized specifications and materials information, project resources, and supporting documentation in accordance with established standards.
• Participate in training and contribute to improvements in team processes and collaboration.
• Provide additional administrative support as assigned to meet team and project needs.

Skills

Document coordination

Client/Project communication

Organizational skills

Strong written/verbal communication

Microsoft Word

Adobe Acrobat

Education

Associate or Bachelor's degree in relevant discipline

Tools

Specpoint

Job description

Parkhill is seeking a Specifications Coordinator to support firm-wide project delivery by preparing and coordinating project manuals and documentation. You will work with the Specifications & Materials Manager and project teams to maintain standards, track deadlines, and improve workflows.

This role emphasizes organized document control, proactive communication, and adherence to established templates and procedures across projects in the Southwest region. AEC experience is preferred.