Specialty Schegistrar - Orthopedic Clinic

Beloit Health System, Inc.; Beloit (WI); On-site; USD 22,000 - 30,000; Full time

Job summary

Beloit Health System, Inc. is seeking an organized Orthopedic Scheduler to join Beloit Clinic Registration.

This role coordinates appointment scheduling, patient registration, insurance verification, and general administrative support, serving as a link between patients, providers, and staff. Requirements include a high school diploma or GED and 1 year in healthcare scheduling or medical office administration.

Qualifications

• High school diploma or GED required.
• 1 year of experience in healthcare scheduling, patient registration, customer service, or medical office administration preferred.
• Strong communication skills and attention to detail required.
• Proficiency with EMR systems and Microsoft Office applications.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Schedule new and follow-up orthopedic patient appointments accurately and efficiently.
• Register patients and maintain demographic, insurance, and medical information in the EMR.
• Verify insurance eligibility and obtain authorizations as required.
• Answer calls and respond to patient inquiries professionally.
• Coordinate referrals, diagnostic testing, and imaging appointments.
• Collect and document patient information while ensuring HIPAA compliance.
• Manage appointment confirmations, cancellations, and rescheduling requests.
• Assist patients with forms, paperwork, and payment-related questions.
• Collaborate with physicians, medical assistants, and office staff to ensure efficient patient flow.
• Maintain accurate records and perform other administrative duties as assigned.

Skills

Communication skills

Organizational skills

Customer service

Education

High school diploma or GED

Tools

EMR systems

Microsoft Office

Job description

Beloit Health System is looking to add a Orthopedic Schegistrar to our Team!

• Shift: 1st
• Schedule: 8a - 4:30p
• Hours per week: 40
• Benefits Status: Eligible
• Department: Beloit Clinic Registration

We are seeking a highly organized and customer-focused Orthopedic Schegistrar to join our growing orthopedic practice. This role serves as a vital link between patients, providers, and clinical staff by coordinating appointment scheduling, patient registration, insurance verification, and administrative support functions. The ideal candidate will have excellent communication skills, strong attention to detail, and a commitment to providing exceptional patient service.

• Schedule new and follow-up orthopedic patient appointments accurately and efficiently.
• Register patients and maintain accurate demographic, insurance, and medical information in the electronic medical record (EMR) system.
• Verify insurance eligibility and obtain authorizations as required.
• Answer incoming calls and respond to patient inquiries in a professional and timely manner.
• Coordinate referrals, diagnostic testing, and imaging appointments.
• Collect and document patient information while ensuring confidentiality and compliance with HIPAA regulations.
• Manage appointment confirmations, cancellations, and rescheduling requests.
• Assist patients with forms, paperwork, and payment-related questions.
• Collaborate with physicians, medical assistants, and office staff to ensure efficient patient flow and scheduling accuracy.
• Maintain accurate records and perform other administrative duties as assigned.

Job Requirements

• High school diploma or GED.
• Minimum of 1 year of experience in healthcare scheduling, patient registration, customer service, or medical office administration.
• Strong computer skills and proficiency with EMR systems and Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask in a fast-paced environment.