Specialty Programs Meeting Planner – Events & Logistics

Cardinal Health; Helena (MT); On-site; USD 57,000 - 82,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off plan

Health savings account (HSA)

401k savings plan

Access to wages before pay day with my

Job summary

Cardinal Health's Specialty Networks is seeking a Meeting Planner to support planning and execution of meetings, events and educational programs. You will coordinate attendee registration, travel, accommodations, venue logistics, speaker and healthcare professional engagement, and onsite event operations.

The ideal candidate is highly organized, detail-oriented and capable of managing multiple priorities in a fast-paced environment while ensuring compliance with pharmaceutical industry

Qualifications

• Bachelor’s degree in related field, or equivalent work experience.
• 2+ years’ experience in meeting planning, event coordination, hospitality, customer service, or a customer-facing role, preferred.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written, verbal, and interpersonal communication skills.
• Strong problem-solving skills and a proactive, customer-focused approach.
• Demonstrated ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.
• Experience with Cvent or a similar event management platform, preferred.
• Experience with event budgeting, reconciliation, and reporting processes, preferred.
• Ability to travel up to 35%.

Responsibilities

• Support the planning and execution of Specialty Networks meetings and events, including registration, travel coordination, hotel accommodations, audiovisual needs, and food and beverage arrangements.
• Collaborate with internal stakeholders and external partners through regular planning meetings; assist with agenda development, meeting documentation, and action item tracking.
• Manage travel-related activities before, during, and after events, including travel coordination, expense reconciliation, reporting, and HCP spend tracking.
• Ensure compliance with pharmaceutical industry regulations, transfer of value (TOV) reporting requirements, and company policies.
• Utilize Cvent and related event management tools to manage registrations, travel requests, hotel rooming lists, attendee communications, reporting, and mobile event applications.
• Coordinate HCP contracting and payment processes, ensuring timely execution, accurate reporting, and compliance with applicable guidelines.
• Prepare, organize, and coordinate event materials, including printing, packing, shipping, and inventory management.
• Provide onsite meeting support, including registration management, attendee assistance, venue coordination, food and beverage oversight, and general event logistics.
• Maintain accurate event records, budgets, and reconciliation documentation.
• Support continuous process improvement initiatives to enhance attendee experience and operational efficiency.

Job description

Cardinal Health's Specialty Networks is seeking a Meeting Planner to support planning and execution of meetings, events and educational programs. You will coordinate attendee registration, travel, accommodations, venue logistics, speaker and healthcare professional engagement, and onsite event operations.

The ideal candidate is highly organized, detail-oriented and capable of managing multiple priorities in a fast-paced environment while ensuring compliance with pharmaceutical industry