Specialty Programs Meeting Planner — Events & Engagement

Cardinal Health; Augusta (ME); On-site; USD 57,000 - 82,000; Full time

Benefits offered by this job

Medical, dental and vision

Paid time off

Health Savings Account

401k savings plan

Early wage access

FSAs

Disability coverage

Work-Life resources

Paid parental leave

Healthy lifestyle programs

Job summary

Cardinal Health's Specialty Networks group seeks a Meeting Planner to plan and execute specialty program meetings and educational events. You will coordinate attendee registration, travel, and onsite logistics for internal and external stakeholders.

The role requires strong organization, attention to detail, and communication, with travel up to 35%. You will work with Cvent, manage budgets, and ensure compliance with industry regulations and TOV reporting.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• 2+ years’ experience in meeting planning or events.
• Proficient in Excel and Office applications.
• Strong organizational, detail-oriented, and communication skills.
• Ability to travel up to 35%.
• Experience with Cvent or similar event platform.
• Experience with budgeting, reconciliation, and reporting.
• Able to manage multiple projects and meet deadlines.

Responsibilities

• Support the planning and execution of Specialty Networks meetings and events, including registration, travel coordination, hotel accommodations, audiovisual needs, and food and beverage arrangements.
• Collaborate with internal stakeholders and external partners through regular planning meetings; assist with agenda development, meeting documentation, and action item tracking.
• Manage travel-related activities before, during, and after events, including travel coordination, expense reconciliation, reporting, and HCP spend tracking.
• Ensure compliance with pharmaceutical industry regulations, transfer of value (TOV) reporting requirements, and company policies.
• Utilize Cvent and related event management tools to manage registrations, travel requests, hotel rooming lists, attendee communications, reporting, and mobile event applications.
• Coordinate HCP contracting and payment processes, ensuring timely execution, accurate reporting, and compliance with applicable guidelines.
• Prepare, organize, and coordinate event materials, including printing, packing, shipping, and inventory management.
• Provide onsite meeting support, including registration management, attendee assistance, venue coordination, food and beverage oversight, and general event logistics.
• Maintain accurate event records, budgets, and reconciliation documentation.
• Support continuous process improvement initiatives to enhance attendee experience and operational efficiency.

Skills

Strong organizational skills

Attention to detail

Excellent communication

Customer-focused

Multitasking

Problem-solving

Team collaboration

Education

Bachelor’s degree or equivalent work experience

Tools

Cvent

Microsoft Excel

Budgeting tools

Job description

Cardinal Health's Specialty Networks group seeks a Meeting Planner to plan and execute specialty program meetings and educational events. You will coordinate attendee registration, travel, and onsite logistics for internal and external stakeholders.

The role requires strong organization, attention to detail, and communication, with travel up to 35%. You will work with Cvent, manage budgets, and ensure compliance with industry regulations and TOV reporting.