Specialist, Transportation

The Avon Company; Zanesville (OH); On-site; USD 40,000 - 64,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) with match

Medical Insurance

Vision Insurance

Life Insurance

Job summary

Avon is seeking an Accounts Payable/Transportation coordinator to manage delivery expense payments, process invoices, and maintain shipping records for regional and national scopes.

The role collects data from Transportation departments to support decision making and prepares monthly financial reports with supervisory oversight.

Qualifications

• High school diploma or GED required.
• 1 year experience processing invoices in Transportation or Accounts Payable preferred.
• Knowledge of purchased finished goods and vendor items for accurate allocations helpful.
• Proficiency in Windows, Word and Excel at Level II; Access a plus.

Responsibilities

• Record payment of delivery expenses to proper accounts and prepare vouchers.
• Maintain daily records and bills of lading for inbound and outbound shipments.
• Prepare and distribute monthly financial reports with supervisor approval.
• Prepare order count reports monthly by Campaign and region.

Skills

Invoices processing

Accounts payable

Data analysis

Communication skills

Office software proficiency

Education

High School Diploma or GED

Tools

Microsoft Excel Level II

Microsoft Access

Job description

At Avon, beauty is more than skin deep. We are inspired by our community of passionate women; yesterday, today, and tomorrow. Avon is all about celebrating each other and our achievements in business and in life, inviting others to join us, and committing to be a force for good.

Position Summary:

• Records payment of all delivery expenses to proper accounts and prepares voucher, subject to approval by Transportation Services Supervisor or authorized person. (Regional as well as National)
• Maintains daily record and bills of lading of all inbound and outbound shipments. (Regional as well as National)
• Prepares and distributes monthly financial reports, subject to approval of Transportation Supervisor and/or Manager. (Regional as well as National)
• Prepares order count reports monthly and by Campaign. (Regional as well as National)
• Collects and analyzes data from all US Transportation departments that is critical to establishing the direction of the National Transportation Organization. Notifies management of any risks and opportunities.
• Analyzes monthly variances by account for use by the Department Manager. (Regional as well as National)
• Gathers, computes, analyzes, and maintains information for the department, including freight bills, KPI data, delivery company performance indicators, and surveys.
• Assigns account code(s) for each Branch freight bill, assuring correct account and department are charged. Corrects any discrepancies with appropriate parties and assigns account codes accordingly.
• Maintains records for District Manager/Emergency shipments, charging Branch or Division accounts as appropriate.
• Prepares Monthly Flash, Profit Plan, and OMF upon request (Regional as well as National).
• Analyzes profitability of proprietary (Avon) and package delivery programs (Regional as well as National)
• Follows safety policies and maintains good housekeeping in work area.
• Performs other duties as assigned.

Qualifications/Requirements:

• High school diploma or GED
• One year experience processing invoices in a Transportation or Accounts Payable environment preferred.
• Must have knowledge of purchased finished goods, vendor finished goods and vendor items to accomplish accurate allocations.
• Must pass Windows, Word and Excel at Level II.
• Proficiency in Microsoft Access a plus.
• Ability to access, analyze and interpret computerized information in a database.
• Ability to operate office machines, such as copier, printer, and fax machine.
• Excellent written and verbal communication skills.
• Ability to handle pressure and demonstrate flexibility.
• Able to demonstrate good interpersonal skills and take initiative on specific issues.
• Ability to prioritize handling of situations.
• Must have a positive attitude.

Physical Demands:

• Frequent use of computer keyboards/terminal.
• Performs repetitive data entry functions.
• Occasional periods of extended sitting.
• Telephone usage of approximately three to five hours per day.
• Must be able to sit, listen, talk, and write.

Typical office environment- Some dust, noise, etc. from typical plant environment.

• Paid Time Off
• Paid Holidays
• 401(k) with match
• Medical Insurance
• Vision Insurance
• Life Insurance

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills.

Avon is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.