Specialist, Lease Administration and Billing

Akam Associates Inc.; City of Rochester (NY); On-site; USD 75,000 - 90,000; Full time

Job summary

AKAM is seeking a Specialist, Lease Administration and Billing in New York, NY. The role manages lease records, enters tenant and lease information into Yardi, and prepares recurring tenant billings for commercial and residential properties.

You will ensure charges, escalations, amendments, and related updates are processed accurately and on schedule, while coordinating with internal teams to resolve billing questions and maintain organized lease documentation.

Qualifications

• Maintain accurate lease administration records and lease data
• Enter tenants, leases, renewals, amendments into Yardi
• Prepare recurring tenant billings and reconcile billing activity
• Handle CAM and real estate tax escalations and true-ups
• Coordinate with internal teams to resolve billing questions

Responsibilities

• Abstract new commercial and residential leases and maintain records.
• Enter new tenants, leases, renewals, amendments, and updates into Yardi.
• Prepare annual price-per-share billing and reconcile related billing activity.
• Enter and review monthly tenant charges including amenities, utilities, laundry, and work orders.
• Calculate, process, and reconcile CAM and real estate tax escalations and true-ups.
• Set up, review, and process late fees per lease terms.
• Reconcile monthly billing for completeness and accuracy.
• Coordinate with internal teams to resolve billing questions and lease issues.
• Maintain organized documentation for leases, amendments, chargebacks, reconciliations, and billing support.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Specialist, Lease Administration and Billing

CLIENT FINANCE New York, NY, US

2 days ago Requisition ID: 4234

Salary Range: $75,000.00 To $90,000.00 Annually

About AKAM

Founded in 1983, AKAM provides comprehensive management services to condominiums, cooperatives, homeowners associations, and investment properties. Through financial oversight, operations management, compliance administration, and violation resolution, we help maximize operational efficiency and value for our clients.

What We Offer

AKAM is proud to be Great Place to Work-Certified™. We offer healthcare, dental, and vision options; a retirement program; paid time off; 11 paid holidays annually; educational reimbursement; transportation discount programs; service and performance awards; and social and recreational activities. Learn more at akam.com.

Position Summary

The Lease Administration and Billing Specialist is responsible for maintaining accurate lease records, entering tenant and lease information into Yardi, preparing recurring tenant billings, and reconciling monthly and annual billing activity. This role supports both commercial and residential lease administration and helps ensure tenant charges, escalations, amendments, and related updates are processed accurately and on schedule.

Key Responsibilities

• Abstract new commercial and residential leases and maintain accurate lease administration records.
• Enter new tenants, leases, renewals, amendments, and tenant updates into Yardi.
• Prepare annual price-per-share billing and reconcile related billing activity.
• Enter and review monthly tenant chargebacks, including amenities, utilities, laundry, and work orders.
• Calculate, process, and reconcile CAM and real estate tax escalations, true-ups, and related adjustments.
• Set up, review, and process late fees in accordance with lease terms.
• Reconcile monthly billing to ensure charges are complete, accurate, and properly supported.
• Coordinate with internal teams to resolve billing questions, tenant updates, and lease administration issues.
• Maintain organized documentation for leases, amendments, chargebacks, reconciliations, and billing support.