Lease Administration Manager

Park Madison Property Management; Atlanta (GA); On-site; USD 75,000 - 85,000; Full time

Job summary

Park Madison Property Management LLC seeks a Lease Administration Manager to own end-to-end lease administration for a nationwide portfolio of office and retail assets. You will ensure accurate billing, manage CAM, escalations, and collections, and collaborate with accounting and legal teams.

You will input leases in Yardi, run monthly reports, and support annual budgeting while maintaining current tenant records and ensuring compliance across the portfolio.

Qualifications

• Bachelor's degree in Real Estate, Accounting, Finance, or a related discipline.
• 5+ years of relevant experience in commercial lease administration.
• Hands-on Yardi experience required.
• Comfortable juggling competing deadlines and shifting priorities.
• Strong interpersonal and tenant-facing communication skills.
• Analytical, resourceful, and able to work through problems independently. Solid working knowledge of Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP) and Adobe Acrobat.

Responsibilities

• Review and abstract new leases and amendments in Yardi.
• Set up rent, expense pools, escalations, utilities, and deposits accurately.
• Coordinate lease packages with accounting and manage commencements/terminations.
• Keep tenant account records current and assist with portal access issues.
• Compile and report monthly retail and parking gross sales figures.
• Perform periodic audits of lease billing to confirm charges are accurate and supported.
• Run monthly billback calculations and apply recurring charges and credits.
• Own CAM, real estate tax, and insurance reconciliation, including tenant billing and year-end delivery.
• Assist with annual budget by confirming lease terms align with billing.
• Track critical lease dates, deadlines, and guarantor requirements.
• Process TI reimbursement requests and manage related POs in Yardi.
• Draft estoppel certificates, SNDAs, and other tenant documents.
• Partner with property management, accounting, and legal to stay compliant.

Skills

Interpersonal communication

Analytical thinking

Time management

Problem solving

Tenant-facing communication

Education

Bachelor's degree in Real Estate, Accounting, Finance, or related

Tools

Yardi

Microsoft Excel

Adobe Acrobat

Job description

Lease Administration and Collections Coordinator

Park Madison Property Management (PMPM) is looking to add a Lease Administration Manager to its Asset Management team, supporting a portfolio of office and retail assets located across the U.S. This person will own end-to-end lease administration, keep billing accurate, and drive collections efforts across the portfolio.

Position Description

Lease Administration

• Review and abstract new leases and amendments, input lease data into Yardi, and set up rent, expense pools, escalations, utility charges, and deposit amounts accurately
• Coordinate new lease packages with the accounting team and manage the setup of lease commencements and terminations
• Keep tenant account records current in the Tenant Portal and help tenants with portal access issues
• Compile and report monthly retail and parking gross sales figures submitted by tenants
• Perform periodic audits of lease billing to confirm charges are accurate and properly supported
• Run monthly billback calculations and apply recurring charges and credits
• Own the CAM, real estate tax, and insurance reconciliation process, including tenant billing and timely year-end delivery
• Assist with the annual budget cycle by confirming lease terms align with proposed billing
• Track critical lease dates, notice deadlines, and guarantor requirements to avoid missed obligations
• Process tenant improvement reimbursement requests and manage related purchase orders in Yardi
• Draft estoppel certificates, SNDAs, and other tenant documentation as requests come in
• Partner with property management, accounting, and legal to resolve lease issues and stay ahead of compliance requirements

Collections

• Review tenant ledgers regularly and follow up directly on past-due balances
• Post payments, credits, and late fees, and keep account reconciliations current per lease terms
• Build and circulate a bi-weekly delinquency report
• Respond to and resolve billing disputes raised by tenants
• Prepare default notices and liability exposure summaries for tenants and their guarantors
• Handle reconciliations and security deposit dispositions for tenants who vacate
• Provide collections support across other asset types as business needs require

Position Qualifications

• Bachelor's degree in Real Estate, Accounting, Finance, or a related discipline
• 5+ years of relevant experience in commercial lease administration
• Hands-on Yardi experience required
• Comfortable juggling competing deadlines and shifting priorities
• Strong interpersonal and tenant-facing communication skills
• Analytical, resourceful, and able to work through problems independentlySolid working knowledge of Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP) and Adobe Acrobat

Compensation

The anticipated annual base salary for this role ranges from $75,000 to $85,000, plus a fully discretionary annual bonus.

Location

This position is on-site for candidates based in our core markets: Columbus, New York, Washington, D.C., and Atlanta. Remote opportunities may be considered for exceptional candidates outside these markets.