Specialist III, Visual Art & Design (Part Time)

Salt Lake Community College (UT); Murray (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Salt Lake Community College (UT) seeks an office support specialist to provide administrative and front-line services for the Division of Visual Art & Design. The role involves answering phones, greeting visitors, directing inquiries, and maintaining division records and textbooks.

The position requires a high school diploma or equivalent, with some college and at least one year in office or customer service settings.

Qualifications

• High school diploma or equivalent.
• Some college.
• 1 year of experience working in an office and/or customer service setting.

Responsibilities

• Answering Division phone calls
• Maintaining a physical presence on campus when required
• Directing and assisting walk‑in traffic
• Fielding student, staff and faculty inquiries
• Communicating effectively through oral and written communication
• Creating and maintaining various documents and records
• Assisting with bookkeeping and accounting records/reports
• Assisting with personnel training initiatives and related records
• Tracking and ordering textbook inventories
• Facilitating student registration exceptions
• Managing and arranging display cases of student artwork
• Displaying announcements and advertisements for upcoming event
• Assisting with the annual student art showcase and other events
• Taking meeting minutes
• Filing Division documents, both electronically and physical
• Safeguarding confidential information
• Assisting with inventory of computers and office equipment
• Handling and distributing mail
• Updating and maintaining Division documents
• Maintaining/straightening assigned art classrooms/labs
• Reporting general Visual Art & Design facility problems
• Performing simple equipment and furniture repairs/replacements
• Performing other duties as needed and assigned
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities

Skills

Customer service

Communication

Record-keeping

Office administration

Inventory management

Event support

Education

High school diploma or equivalent

Some college

Job description

Provide office, student, staff and faculty support for the Division of Visual Art & Design through secretarial duties and the facilities maintenance of dedicated art and design rooms, labs, equipment and materials, etc.

Under minimal supervision, perform duties including but not limited to:

• Answering Division phone calls
• Maintaining a physical presence on campus when required
• Directing and assisting walk‑in traffic
• Fielding student, staff and faculty inquiries
• Communicating effectively through oral and written communication
• Creating and maintaining various documents and records
• Assisting with bookkeeping and accounting records/reports
• Assisting with personnel training initiatives and related records
• Tracking and ordering textbook inventories
• Facilitating student registration exceptions
• Managing and arranging display cases of student artwork
• Displaying announcements and advertisements for upcoming event
• Assisting with the annual student art showcase and other events
• Taking meeting minutes
• Filing Division documents, both electronically and physical
• Safeguarding confidential information
• Assisting with inventory of computers and office equipment
• Handling and distributing mail
• Updating and maintaining Division documents
• Maintaining/straightening assigned art classrooms/labs
• Reporting general Visual Art & Design facility problems
• Performing simple equipment and furniture repairs/replacements
• Performing other duties as needed and assigned
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities

• High school diploma or equivalent.

• Some college.
• Work experience in a College/University environment and/or some scholastic experience.
• 1 years experience working in an office and/or customer service setting.