Specialist II, Scheduling
Community College of Baltimore County
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Benefits offered by this job
Job summary
Community College of Baltimore County is seeking a scheduling coordinator to manage classroom assignments, conference planning, and event scheduling across multiple campuses. This role requires precise data entry, strong scheduling skills, and excellent customer service.
Qualifications include a high school diploma or associate degree with related experience, proficiency in Microsoft Office, Banner, and scheduling tools. Some evening/weekend work may be required during peak periods.
Qualifications
- High School diploma/GED and three years of full-time experience in a customer-service environment, performing duties to include data entry and scheduling.
- Associate’s Degree with one year of full-time experience in a customer-service environment performing duties to include data entry and scheduling.
Responsibilities
- Support college scheduling function.
- Maintain schedule of room utilization.
- Respond to the general public by telephone, mail and/or in person.
- Maintain data for schedule analysis.
- Prepare reports and other documents, as assigned.
- Support for event scheduling.
- Perform administrative duties.
Skills
Education
Tools
Job description
The purpose of this class is to schedule and coordinate activities related to classroom assignment, conferences, meetings and other special events.
High School diploma/GED and three (3) years of full-time experience, in a customer-service environment, performing duties to include: data entry and the knowledge of scheduling. Knowledgeable of and experience with Microsoft Office, information systems preferably Banner, document imaging and scheduling applications. Or an Associate’s Degree with one (1) year of full-time experience in a customer-service environment performing duties to include: data entry and scheduling. May be required to work evenings and weekends during peak periods.
- Support college scheduling function
- Maintain schedule of room utilization.
- Respond to the general public by telephone, mail and/or in person.
- Maintain data for schedule analysis.
- Prepare reports and other documents, as assigned.
- Support for event scheduling
- Perform administrative duties.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
- Build the class schedule from initial draft to production for all campuses with main components for all campuses including online and contract classes including preparing 25 Live data and CE space needs.
- a. Assist with room needs and resolve space issues
- b. Coordinate with other schedulers to support the building of the schedule
- c. Generate reports as requested for academic units and Sr.Director Enrollment Services/Registrar
- d. Update CRN’s with online coding for Brightspace programming
- 2. Review schedule for accuracy in dates, times, minutes, sectioncodes, lab and first day book fees, room features, modalities,class size, census dates to adhere to CCBC scheduling standards.
- 3. Support CE schedule through 25 Live upload and to locate and secure space for classes.
- 4. Responsible for communicating class cancellations and relocations of classes to faculty, staff, and students and postsigns if needed.
- 5. Monitor the Banner/25Live transactional data interface to ensure consistency with room placement.
- 6. Assists the Sr. Director/Registrar and the Lead Scheduler in the collection and analysis of data required to continually revise the allocation of campus space and services.
- 7. Assist with report needs for the campus directors, academic units and others at the institution.
- 8. Back-up for CCBC scheduling of rooms for events for internal requests. (Case site)
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
- CIGNA
- Cigna Open Access Plus (OAP)
- Cigna Open Access Plus In Network (OAPIN)
- Kaiser
- For CIGNA Plans - included in Cigna Plan Medical Premiums
- Kaiser - included in Kaiser Medical Premium
Emotional, drug/alcohol abuse treatment, both inpatient and outpatient, provided when pre-approved. Premium included in medical care plan.
- CareFirst Blue Cross/Blue Shield Regional Traditional
- CareFirst Blue Cross/Blue Shield Regional Preferred
- NVA
- Benefit Strategies Health Spending Account $2,600
- Benefit Strategies Dependent Care (children under 13 and eldercare) $5,000
- Employee Basic Life Insurance is 1 times your salary with aminimum of $50,000 (90/10)
- Employee Supplemental Life Insurance is available in multiplesof $10,000 with a maximum of $200,000. Supplemental Term LifeInsurance is available for spouse (increments of $10,000 to amaximum of 50% of employee combined basic and supplemental amount)and dependents ($10,000). Supplemental Term Life Insurance is 100%employee paid.
- Permanent Whole Life Insurance with Optional Long Term Carerider available through Unum. Available to full-time employees,part-time associates, and adjunct faculty.
- Spouse and dependent coverage available. Permanent Whole LifeInsurance accrues cash value, premiums will not increase, andcoverage will not decrease. Permanent Whole Life Insurance is 100%employee paid.
Individual or Family Coverage. Employee pays a rate in multiples of$10,000 to a maximum of $300,000.
Plan pays 60% of gross monthly salary after 90 consecutive days ofabsence. Employee pays 100% of premium.
- Maryland State Teacher’s Pension System (7% contributory)
- Optional Retirement Plan (non-contributory)
- Baltimore County Employees’ Retirement System (7%contributory)
- Tax-sheltered annuities – 403(b). Payroll salary reductionauthorization is needed. The form is available on SharePointForms/Human Resources Forms.
The 403(b) supplemental retirement plan is available to all CCBCemployees (Adjunct Faculty, Part Time Associates and Full Timeemployees). - Roth 403(b) is a savings feature that is available when youopen a 403(b) account. The Roth 403(b) savings feature allowsemployees to contribute after-tax dollars and then withdrawtax-free dollars from their account upon retirement. The Roth403(b) savings feature is only offered by the following vendors:TIAA-CREF and VOYA Financial Advisors, Inc. Adjunct Faculty, PartTime Associates and Full Time employees are eligible to save forretirement using the Roth 403(b) savings feature. Employees maycontribute traditional pre-tax 403(b) dollars and Roth 403(b)post-tax dollars simultaneously. The savings limits are combinedfor the Traditional 403(b) and the Roth 403(b) contributions.
- Deferred Compensation Plan — 457(b) offered through VOYAFinancial Advisors, Inc. The 457(b) salary reduction authorizationform is needed. The form is available on SharePoint Forms/HumanResources Forms.
Legal Resources is a pre-paid legal voluntary benefit for advice,consultation and representation for commonly used legalservices.
First Financial Federal Credit Union membership available toemployees.
It's convenient, safe, reliable and saves time. No waiting for yourcheck on payday. The money is already in your account, whether youare at work or on vacation. Mandatory payroll direct deposit allowsemployees the control and flexibility of directing their pay todifferent accounts at any bank, in any location.
Free personal advocates assisting you and any household member toresolve any issues.
Academic, Bereavement, Sick and Safe Leave, Jury Duty, ReligiousHolidays, Military Leave, Sabbatical, Personal, Vacation, andHolidays.
Eligible full-time employees may qualify for waiver orreimbursement programs. Spouses and legal dependents up to age 22are eligible for reimbursement with proof of successful completionand a C or better grade. Employee’s eligible for Tuition Assistancebecome eligible for the external Tuition reimbursement program thefirst semester after one calendar year of employment. Eligibilityfor waiver or reimbursement for CCBC courses begins after thecompletion of a 90 day probation for public safety and classifiedemployees.
Classified employees are eligible for a lump sum award of $500 forcompletion of an unduplicated college degree.
CCBC is proud to offer an exciting new benefit to allbenefits-eligible employees! Read more »
McDaniel College has extended its Educator’s Legacy Scholarship(ELS) program to CCBC benefits-eligible employees. CCBC is amongthe inaugural community college partners.
Children of ANY current full-time benefits-eligible CCBCemployee with at least four years of continuous full-timeemployment are eligible to receive a scholarship valued at up to$100,000 over four (4) years.
The scholarship will first take effect in the fall semester. TheCCBC Employee Benefits Team will provide verification ofemployment. Excellent teaching is McDaniel College's priority andits legacy. The College's expert faculty-mentors empower studentsto achieve their personal best, and many graduates go on to becometop K-12 educators.
Since 2010, four of McDaniel's graduates were named state Teachersof the Year, including the 2011 National Teacher of the YearMichelle Shearer. McDaniel is ranked among MoneyMagazine's 50 Best Liberal Arts Colleges and offers more than70 undergraduate programs of study. The personalized curriculum andstudent-faculty collaboration develop the unique potential in everystudent. McDaniel College welcomes the sons and daughters of CCBCemployees!
Workers’ Compensation, Unemployment Insurance, SocialSecurity.
- ATM machines are available at each of the main campuses
- Check cashing with appropriate ID
- Free Parking
- Access to weight lifting facilities, swimming pool andlibrary
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