Specialist II, CMMS & Calibration

Resilience US; Olde West Chester (OH); On-site; USD 75,000 - 110,000; Full time

Job summary

Resilience US is seeking a Site Maximo System Administrator to lead CMMS master data management, calibration planning, and KPI reporting. You will serve as the Maximo SME, ensure data integrity across assets and processes, and drive improvements within cGMP compliance frameworks.

The role includes training site users, managing change controls, and coordinating with Quality and Operations to maintain calibrated assets and accurate documentation.

Qualifications

• Experience administering IBM Maximo or CMMS with asset, location, and maintenance data.
• Experience with master data management and ensuring data integrity.
• Familiarity with calibration planning and maintenance scheduling in regulated environments.
• Background in a cGMP or similar regulated manufacturing setting.
• Strong ability to analyze data, trends, and KPI reporting.
• Excellent written and verbal communication, with training capability.

Responsibilities

• Administer the Maximo system as the site SME, including all master data additions and changes.
• Create and maintain asset records in Maximo, ensuring data accuracy and integrity across site users.
• Identify and implement improvements to Maximo data quality and workflows within site standards.
• Plan and schedule calibration activities for site instruments in Maximo, based on criticality and performance history.
• Evaluate Out of Tolerance events, vendor calibrations, and missing assets for follow-up actions.
• Compile and report calibration KPIs and analyze trends to drive improvements.
• Author and update SOPs and maintain change control for cGMP compliance.
• Deliver Maximo training to site users and act as first point of contact for system issues.

Skills

Maximo administration

CMMS data management

Data analysis

Excel

Stakeholder communication

Education

Bachelor's degree in engineering or related

Tools

IBM Maximo CMMS

Microsoft Excel

Data analytics tools

Job description

A career at Resilience is more than just a job - it's an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that's changing the way medicine is made . We're building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Job Responsibilities

Maximo System Administration & Master Data

• Administer the Maximo system as the site subject matter expert (SME), including all master data additions and changes.


• Create and maintain asset records in Maximo, ensuring data accuracy, consistency, and integrity across site users and processes.


• Identify and implement continuous improvements to Maximo data quality and workflows, determining and approving configuration and workflow changes within their area of responsibility and established site standards.

Calibration Planning, Tracking & Reporting

• Plan and schedule calibration of site instruments (e.g., temperature, pressure, and flow) in Maximo, determining calibration job plans and frequencies based on instrument criticality, usage, and performance history, in alignment with Quality and calibration program requirements, and ensuring completed calibrations are accurately recorded.


• Evaluate Out of Tolerance (OOT) events, vendor calibrations, and missing assets for site calibrations, determining required follow-up actions and when escalation is warranted.


• Compile and report site calibration KPIs, analyzing data trends to identify root causes and recommend and implement solutions or improvements.

Documentation, Change Control & Compliance

• Author, revise, and continuously improve SOPs and processes related to areas of responsibility.


• Apply change control to technical documentation across all areas, ensuring revision and storage practices meet cGMP requirements.

Training & Site Collaboration

• Maintain and deliver Maximo training materials and sessions for site users, determining program content and updates.


• Serve as a Maximo point of contact for site users, resolving system and process issues and determining when escalation to management is required.


• Present calibration and Maximo status, progress, and issues in team meetings.

Experience & Education

Minimum Qualifications

• Demonstrated experience administering IBM Maximo or a comparable CMMS/EAM system, including asset, location, job plan, and preventive maintenance/calibration record setup


• Experience with master data management, including data validation, bulk data loads and changes, and maintaining data integrity


• Working knowledge of calibration and/or maintenance planning and scheduling principles


• Prior experience in a cGMP or other regulated manufacturing environment, including change control and Good Documentation Practices (GDP)


• Ability to analyze data, identify trends, and present KPIs and findings clearly to stakeholders


• Strong organizational skills, with the ability to manage multiple priorities and exercise sound independent judgment with limited supervision


• Effective written and verbal communication skills, including the ability to train and support users with varying technical proficiency


• Proficiency with Microsoft Office, particularly Excel

Preferred Qualifications

• Bachelor's degree in engineering, a technical discipline, or a related field, or an equivalent combination of education and experience


• 3+ years of experience with Maximo administration or CMMS master data management


• 2+ years of experience in calibration or maintenance planning within a pharmaceutical, biotechnology, or other regulated manufacturing environment


• Experience supporting a calibration program, including investigations and vendor calibration management


• Experience with reporting and analytics tools.


• Experience developing and delivering technical training

Physical & Work Environment

Work is performed in a combination of office, laboratory, and cGMP manufacturing environments.

Work Schedule

Monday-Friday, standard business hours, with flexibility to work additional hours as needed to meet business needs.

The work schedule listed reflects the employee's expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other conside