Facilities Planner/ Document specialist

Bristol Myers Squibb; Summit (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Bristol Myers Squibb in Summit, NJ is seeking a candidate to manage inventory and data in the CMMS system (Maximo). The role requires experience in asset management and knowledge of GMP practices.

The ideal applicant will have strong organizational skills and be proficient in Microsoft Office. The position involves creating reports and ensuring proper workflow closure for maintenance tasks. Candidates must be self-starters who can work independently and meet deadlines.

Qualifications

• Strong knowledge of CMMS (Computerized Maintenance Management Systems).
• Experience in a GMP environment is preferred.
• Effective written and verbal communication skills.

Responsibilities

• Manage inventory using CMMS system.
• Create and modify data in CMMS and service dispatching system.
• Generate reports from Maximo for staff metrics.

Skills

Knowledge of CMMS systems

Organizational skills

Ability to work independently

Communication skills

Multi-tasking ability

Education

BA/BS preferred

1-3 years asset management experience

Tools

Microsoft Office Suite

Maximo

Job description

Candidate will work heavily in the CMMS system (Maximo) and will be responsible for entering and editing data, pulling schedules and creating reports. This person will assist with data management across all data platforms used in the GMP Facilities and Equipment Commissioning and Qualification (ECQ) department. The role requires knowledge of GMP and GDP practices. This individual works independently to complete assignments and oversees the successful completion of tasks.

Essential Functions

• Inventory Management in CMMS System
• Enter, create and modify data in the site CMMS system, and the service dispatching system.
• Perform physical inventory of laboratories as necessary
• Create reports from Maximo system to assist in the development of staff metrics
• Manage new, revise or deactivate preventative maintenance work plans associated with assets within CMMS
• Ensure service work orders move through the workflow to proper closure
• Generate on-demand work orders within the CMMS and issue to the responsible groups. Maintain accurate records and file paper copies as necessary

Required Competencies - Knowledge, Skills, and Abilities

• Strong knowledge of facility management systems such as CMMS (Computerized Maintenance Management Systems).
• Maintains a high level of multi-tasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced GMP environment and concurrently monitor tasks/assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously.
• Familiarity with FDA / cGXP environments and associated compliance regulations.
• Adept in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and the ability to learn new software, such as enterprise business, building management, security, and maintenance management systems.
• Proficient at writing well-formulated emails and notifications. Ability to effectively communicate with employees, contractors, and vendors.
• Self-starter who can work independently without direct supervision and in a team environment.

Education & Experience

• BA/BS preferred but not required.
• Minimum 1-3 years asset management experience at an industrial or commercial site or related experience and/or equivalent combination of education and experience.
• GMP facility experience preferred but not required.

Competencies

• Technical Knowledge
• Problem Solving / Troubleshooting
• Team Player
• Multi-tasking
• Customer Focus and strict attention to detail
• Action Oriented / Tenacity

Work Schedule

Mon-Fri (2pm-10:30 pm) 2nd shift. 100% onsite required.

Equal Opportunity Employer

ASK Consulting is an equal opportunity employer and does not discriminate against employees or applicants based on race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or any other classification protected by federal, state, or local laws.