Specialist, Accounts Payable

Global Sports Jobs Limited; Washington; Ibrido; USD 34.000 - 36.000; Tempo pieno

Vantaggi offerti da questo lavoro

Comprehensive benefits package

Descrizione del lavoro

Special Olympics in Washington, DC is seeking an Accounts Payable Specialist to manage all aspects of the organization’s cash disbursements. The role supports monthly close, ensures accurate coding, and handles vendor and employee reimbursements in a hybrid environment.

Key responsibilities include processing PO invoices, reviewing documentation, administering Concur, and maintaining audit-ready files. Strong communication and organizational skills are essential to succeed in this fast-paced

Competenze

• Knowledge of Federal regulations and the allowability of costs.
• Proficient in D365 Finance and Operations.
• Strong written and verbal communication skills.
• Experience with Concur expense and vendor management systems.
• Ability to work with multiple stakeholders and meet deadlines.

Mansioni

• Process all disbursements including PO invoices, vendor payments, grant payments, and employee claims.
• Enter AP data accurately and ensure proper approvals per policy.
• Support monthly close with accrued expenses requests from departments.
• Administer the Concur expense system.
• Lead AP training for staff and onboarding of new hires.
• Maintain audit-ready AP files and general ledger documentation.
• Provide excellent service to departments and staff.
• Handle full-cycle AP tasks including ACH, wires, and international transfers.
• Coordinate wire transfers as directed by the Controller.
• Assist with 1099 filings and monthly schedules.

Conoscenze

Attention to detail

Communication skills

Ability to work under pressure

Diplomatic and professional

Team collaboration

Client service orientation

Problem solving

Strumenti

D365 Finance and Operations

Concur expense system

Descrizione del lavoro

About the Role

Reporting to the Senior Manager of Accounts Payable, the Accounts Payable Specialist is responsible for managing, maintaining, and implementing all activities related to cash disbursements from the organisation. The role ensures invoices are properly coded and paid promptly so that vendors, suppliers, and service providers receive accurate payment, including programs and employees requesting funds or expense reimbursements. The position sits within the Finance department, where the timely completion of tasks and duties is critical to the function.

Key Responsibilities

• Process all disbursements from the organisation's accounts, including purchase order invoices, vendor and supplier payments, consultant payments, grant payments and program distributions, and travel and employee claims.
• Administer timely and accurate data entry of AP submissions, including reviewing documentation for adequacy and accuracy, verifying the appropriate level of approval authority, and ensuring proper adherence to policies and procedures.
• Perform all AP activities required for the monthly close, including notifying and requesting accrued expenses from all departments, programs, and budget officers.
• Administer the Concur expense system.
• Lead the annual Accounts Payable Training.
• Assist with onboarding of new staff, providing one-to-one training where required.
• Ensure all accounts payable files and documentation are audit-ready.
• Provide exceptional customer service to departments, budget officers, and other staff.
• Work on full-cycle processes associated with the SOI accounts payable function, including ACH, wires, and international wires.
• Coordinate all wire transfers as directed by the Assistant Controller.
• Process disbursements associated with SOI revenue sharing arrangements (e.g., multi-state distributions, direct mail, workplace giving) and communicate such disbursements to State Chapter finance contacts.
• Assist with the preparation of monthly schedules as required.
• Ensure vendor files are accurately maintained to support the annual 1099 filing process.
• File and maintain general ledger (GL) files in electronic form.
• Perform account reconciliations, as directed.

Required Experience & Qualifications

• Knowledge of Federal regulations and the allowability of costs.
• Professional and diplomatic at all times.
• Attention to detail and ability to work well under pressure.
• Strong written, oral, and persuasion skills, with the ability to learn new tasks quickly.
• Proficiency in word processing, communication, and financial management software, including D365 Finance and Operations.
• Strong organisational skills.
• Strong client service orientation.
• Ability to work with all levels of management.
• Ability to work effectively with other team members.
• Ability to concurrently advance multiple tasks and projects with limited supervision.
• Ability to provide effective business solutions and collaborate with senior management in problem resolution.
• Demonstrates respect, flexibility, initiative, and tact, with excellent listening, reasoning, and negotiating skills.
• Maturity, savvy, and good humour necessary to meet the challenges of a fast-paced work environment.
• Commitment to Special Olympics' mission and goals, including an understanding of the power and importance of people with intellectual disabilities, the unique role of sport, and a vision of a more inclusive and just world.

Preferred Skills

• 1-3 years of accounting or accounts payable experience.
• Knowledge of U.S. Generally Accepted Accounting Principles.
• Knowledge of the Concur expense and vendor management system.

Workplace

• Washington, DC (Hybrid, 2 days a week)

Salary

• $24.93 - $26.39 Per hour for US based staff

Benefits & Perks

• For US-based full-time employees, a comprehensive benefits package including medical, dental, vision, HSA, FSA, life insurance, disability, retirement, legal resources, and paid time off (PTO).

About the Company

Special Olympics is a global movement founded in 1968 to end discrimination against people with intellectual disabilities, fostering acceptance through sport and programming in education, health, and leadership.