Accounts Payable Manager

Day & Zimmermann Company; Philadelphia (Philadelphia County); Hybrid; USD 107,000 - 161,000; Full time

Job summary

Day & Zimmermann Company is seeking an Accounts Payable Leader to manage a diverse team supporting the US, Canada and UK. You will oversee vendor payables, 1099 reporting, and expense programs, driving end-to-end controls and SAP-based processing.

The hybrid role requires three days a week in Philadelphia office and leadership of 12–15 staff with a mix of exempt and non-exempt employees. You will mentor staff, ensure regulatory compliance, and optimize AP workflows, including Concur and P-card

Qualifications

• Expert in Accounts Payable and T&E processes with high process orientation and metrics driven.
• Experience administering company paid P-card and Travel Card Programs.
• Strong leadership and supervisory experience.
• Working knowledge of SAP, Concur and Microsoft Office Suite.
• Excellent verbal and written communication skills and customer service attitude.

Responsibilities

• Lead, guide and mentor direct reports; monitor performance of the AP operation.
• Ensure compliance with local, state, federal and international regs related to AP, expenses and 1099 reporting.
• Collaborate with vendors, contractors and staff to resolve issues and improve processes.
• Oversee P-card and Travel Card Programs; ensure timely reconciliation and policy adherence.
• Maintain departmental metrics, benchmarks and drive process improvements across the function.
• Uphold data privacy policies and protect confidential information.

Skills

Accounts Payable

T&E processes

Analytical ability

Leadership

Communication

Education

BA/BS in Accounting or Management

Tools

SAP

Concur

Microsoft Office

Job description

Job Description

Job Summary

Manage Accounts Payable department - in support of business and staff units operating in the United States, Canada and UK. This position has approximately 3 to 4 direct reports and a total staff of approximately 12 to 15 comprised of a mixture of exempt and non-exempt employees. Responsible for oversight of AP functions including vendor payables, union fringe payments, employee expenses, independent contractors, suppliers, p-card and travel card programs and 1099 processing. Provide leadership aimed at efficient and effective processing of invoices and expense reports driven by metrics. Enable Cash Management and facilitate greater end to end controls to drive transactions through SAP to the fullest extent.

This role is hybrid, reporting three days per week to the office in Philadelphia.

Responsibilities

• Lead, guide, give direction and mentor direct reports and monitor overall activities and performance of the accounts payable transactional operation. Develop, train and monitor performance of staff.
• Monitor current trends and laws and modify processes and procedures as necessary to comply with local, state, federal and international regulations related to accounts payable, travel expenses and independent contractors and 1099 reporting. Ensure sound accounting principles are in place.
• Liaise with contract employees, vendors, suppliers and independent contractors as necessary to resolve issues, and assist with issues escalated from direct reports. Liase with business and staff unit employees and build mutually beneficial relationships. Work together with them to identify areas for process and procedural improvements and resolve issues as necessary.
• Oversee P-card and Travel Card Programs within Concur and Works. Ensure reconciliation is completed timely and all policies and procedures are being adhered to. Continue to identify areas for improvement within Concur and implement throughout the company to it's full extent. Ensure all employees are trained on expense reporting and card policies and procedures.
• Identify areas for improvement and higher efficiency and partner with appropriate BSO staff members, Corp COEs (IT, Finance, Tax, etc), and vendors to research, develop and implement solutions. Maintain departmental metrics to establish benchmarks and identify if process and procedural changes are achieving the expected efficiencies.
• Comply with and administer Data Privacy policies, principles and procedures. Maintains customer and employee confidence and protects operations by ensuring the minimal, secure, approved, responsible, and confidential handling of data, as well as breach notification.

KSAs (Knowledge, Skills, and Abilities)

• Expert in Accounts Payable and T&E processes and procedures with high process orientation and metrics driven. Experience administering company paid P-card and Travel Card Programs
• Proven analytical ability for problem resolution and risk mitigation tactics
• Proven leadership and supervisory skills
• Working knowledge of SAP, Concur and Microsoft Office Suite
• Excellent verbal and written communication skills and customer service attitude and accumen

Minimum Qualifications

• Bachelor's Degree in Arts/Sciences (BA/BS) in an Accounting or Management field Required
• 7+ years in accounts payable or related field Required

In compliance with this state's pay transparency laws, the salary range for this role is $107,200 - $160,800. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

Essential Functions

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery
• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
• Grasping (e.g., use of hand to apply pressure)
• Reaching (e.g., reaching the arms or legs in any direction)
• Lifting motion or lifting objects more than 0 pounds
• Hearing
• Repetitive motions of any part of the body
• Talking
• Capacity to think, concentrate and focus over long periods of time
• Ability to write complex documents in the [English] language
• Ability to read complex documents in [English] language
• Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
• Capacity to reason and make sound decisions
• Ability to regularly perform all job functions at Company's office or work site