Administrative Specialist: Scheduling, Docs & Office Support

State of Arkansas; Batesville (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension plan

Paid state holidays

Maternity leave

Job summary

The Department of Human Services is seeking an Administrative Specialist to provide essential office support across programs. You will handle calls, emails, calendars, filing, and documentation while delivering courteous service to clients and colleagues.

Under supervision you will coordinate meetings, prepare materials, maintain records, and input data into electronic systems, ensuring accuracy and compliance with state policies. This role requires strong communication and multi-tasking.

Qualifications

• Draft clear, concise, professional correspondence.
• interact with public, staff and leadership in a professional manner.
• Maintain organized records and files.
• Assess situations and troubleshoot to implement solutions.
• Handle confidential information in compliance with privacy laws.
• Proficient with Microsoft Word, Excel, PowerPoint.
• Identify opportunities for process improvement.

Responsibilities

• Answer phones, respond to emails, manage office supplies.
• Maintain physical and electronic filing systems.
• Draft and proofread internal and external communications.
• Coordinate meetings and manage calendars for staff.
• Prepare agendas, take minutes, and track follow-ups.
• Input and maintain data in electronic systems and databases.
• Order supplies to meet operational needs.

Skills

Professional writing

Public interaction

Record keeping

Problem solving

Confidentiality

Microsoft Office

Process improvement

Education

High school diploma

Tools

Microsoft Office

Data entry

Job description

The Department of Human Services is seeking an Administrative Specialist to provide essential office support across programs. You will handle calls, emails, calendars, filing, and documentation while delivering courteous service to clients and colleagues.

Under supervision you will coordinate meetings, prepare materials, maintain records, and input data into electronic systems, ensuring accuracy and compliance with state policies. This role requires strong communication and multi-tasking.