Special Projects Coordinator - Human Resources (Admin)

Southfield, City of (MI); Southfield (MI); On-site; USD 22,000 - 30,000; Part time

Job summary

The City of Southfield in Michigan is seeking a part-time HR Assistant to provide front counter and administrative support within the Human Resources Department. Up to 32 hours per week and no benefits are offered.

The role supports the HR Office Coordinator, schedules meetings, handles HR emails, welcomes visitors, and performs data entry, records management, and HRIS tasks. Strong confidentiality is essential.

Qualifications

• Education: High school diploma or GED required.
• Experience: 2 to 5 years of relevant HR/administrative experience considered.

Responsibilities

• Back up HR Office Coordinator; maintain calendars and coordinate appointments for HR staff.
• Prepare correspondence, reports, forms, spreadsheets; perform data entry and document prep.
• Assist with interview and HR training logistics; arrange meetings and events.
• Scan, file, and archive personnel records; assist with confidential record requests.
• Provide front desk backup; answer calls, assist walk-ins, manage HR emails.

Education

High School Diploma or GED

Associate’s Degree (Business Administration, HR, Office Administration, or related)

Tools

BS&A

NEOGOV

Job description

HOURS:

Up to 32 hours per week. This position does not include benefits.

Under general supervision, this position provides front counter and administrative support within the Human Resources Department.

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff. Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors. Perform verbal employment verifications as needed.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assists with preparation for interviews and HR training, arranging meeting logistics, maintaining office supplies and coordinating purchasing requests.
• Scan, file, and archive personnel records using electronic document management systems. Assist with record requests while ensuring compliance with confidentiality requirements and applicable laws.
• Provide backup coverage for the front desk, including but not limited to: answering calls, assisting walk-ins, handling HR emails, and sorting/distributing mail.
• Maintain and update confidential personnel files in accordance with record retention requirements as assigned.
• Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
• Support HR sponsored events (wellness and career fairs, training, employee recognition, etc.)
• Maintain a high level of confidentiality when handling personnel information.
• Perform other related duties as assigned.

Minimum Qualifications

• Education: High school diploma or GED required.
• Experience: 2 to 5 years of relevant experience (An equivalent combination of education and experience will be considered).

Preferred Qualifications

• Associate’s Degree (Business Administration, Human Resources, Office Administration, or a related field, preferred)
• Prior experience in a Human Resources or municipal office
• Experience with Human Resources Information Systems (HRIS), BS&A and NEOGOV.
• Experience with applicant tracking systems, electronic records management, or payroll systems.