Special Projects Coordinator - Human Resources

Southfield, City of (MI); Southfield (MI); On-site; USD 30,000 - 37,000; Part time

Job summary

The City of Southfield is seeking an HR Administrative Assistant to provide front counter and clerical support within the Human Resources Department. You will back up the HR Office Coordinator, manage calendars, coordinate appointments, and assist with interviews and training.

Responsibilities include data entry, document preparation, and maintaining confidential personnel files, while ensuring confidentiality and compliance with laws. This position offers limited benefits and part-time hours.

Qualifications

• High school diploma or GED required.
• Associate’s Degree preferred in Business Administration, HR, or related field.
• Experience in HR or municipal office settings is a plus.
• Familiarity with HRIS, BS&A, and NEOGOV is preferred.

Responsibilities

• Provide front counter and administrative support in HR.
• Back up HR Office Coordinator; manage calendars and schedule meetings.
• Prepare correspondence, reports, forms, and data entry.
• Assist with interview prep, HR training, and event logistics.
• Maintain confidential personnel files and ensure compliance.
• Support HR projects and maintain compensation databases.

Skills

Administrative support

Calendar management

Customer service

Front desk

Education

High school diploma or GED

Associate’s Degree (related field)

Tools

HRIS

BS&A

NEOGOV

Applicant tracking systems

Electronic records management

Payroll systems

Job description

HOURS: Up to 32 hours per week. This position does not include benefits.

Under general supervision, this position provides front counter and administrative support within the Human Resources Department.

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff. Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors. Perform verbal employment verifications as needed.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assists with preparation for interviews and HR training, arranging meeting logistics, maintaining office supplies and coordinating purchasing requests.
• Scan, file, and archive personnel records using electronic document management systems. Assist with record requests while ensuring compliance with confidentiality requirements and applicable laws.
• Provide backup coverage for the front desk, including but not limited to: answering calls, assisting walk-ins, handling HR emails, and sorting/distributing mail.
• Maintain and update confidential personnel files in accordance with record retention requirements as assigned.
• Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
• Support HR sponsored events (wellness and career fairs, training, employee recognition, etc.)
• Maintain a high level of confidentiality when handling personnel information.
• Perform other related duties as assigned.

Minimum Qualifications

• Education: High school diploma or GED required.

Preferred Qualifications

• Associate’s Degree (Business Administration, Human Resources, Office Administration, or a related field, preferred)
• Prior experience in a Human Resources or municipal office
• Experience with Human Resources Information Systems (HRIS), BS&A and NEOGOV.
• Experience with applicant tracking systems, electronic records management, or payroll systems.