Special Projects Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 25,000 - 33,000; Part time

Job summary

The University of Pittsburgh's School of Education Dean's Office is seeking a Part Time Special Projects Coordinator to support administrators, coordinate events, and advance outreach across campus.

Reporting to the Executive Assistant to the Dean, you will help manage initiatives such as the Transfer Pathways Summit, student programs, travel/ housing logistics, and cross-unit communications, while maintaining calendars and records.

Qualifications

• High School Diploma/GED with at least 2 years of experience.
• Bachelor's degree in Education, Psychology, Sociology or related field preferred.
• 3-5 years of project-based work preferred.

Responsibilities

• Serves in an administrative capacity and provides administrative support to the Dean's projects and other members of the Dean's office Senior staff.
• Assists with managing the budget of events and projects.
• Interacts with key stakeholders.
• Manages daily office operations (responding to and sending correspondence, note taking, maintaining office calendars, scheduling meetings, processing orders), making reservations and travel arrangements, and handling other tasks.

Skills

Microsoft Office

Google G-Suite

Interpersonal skills

Organizational skills

Analytical

Problem-solving

Verbal communication

Written communication

Education

High School Diploma/GED

Bachelor's degree in Education, Psychology, Sociology or related field

Job description

Job Description - Special Projects Coordinator (26000686)

Special Projects Coordinator

Educ-Office of the Dean - Pennsylvania-Pittsburgh - (26000686)

The School of Education Dean's Office is hiring a Part Time Special Projects Coordinator to handle administrative tasks, manage special projects, support school-wide events, and enhance outreach efforts. Reporting to the Executive Assistant to the Dean, this coordinator will provide support for initiatives such as the Transfer Pathways Summit, Community Transfer Scholars’ Program, Summer College Access Programs, the Dean’s Ignite Speaker Series (e.g., arrange housing, travel, and other logistical arrangements) etc. The role involves working closely with the SOE communications and marketing unit for event promotion, conducting program evaluations, and serving as a liaison with internal and external stakeholders.

In addition to providing programmatic and project support, the coordinator will assist in:

• Planning networking events, partner engagement and community building activities.
• Monitoring program development, timelines, and communication.
• Maintaining calendars and scheduling of activities and events for various programs; as well as participation in SOE and campus committees, community events, meetings, and affiliated activities.

Candidates should be:

• Proficient in Microsoft Office and Google G-Suite,
• Possess strong interpersonal, organizational, analytical, problem-solving, verbal and written communication skills; and demonstrate an understanding of organizational operations and problem-solving abilities.
• Align with the school’s values of integrity, equity, and excellence, and be able to work effectively with diverse faculty, staff, students, and community partners.
• Proficient in ability to manage multiple projects simultaneously, to meet deadlines, understand and follow directions, pay attention to detail; keep and maintain accurate and detailed reports and records; work with sensitive information, maintain confidentiality and use discretion.

Department Details (Continued)

High School Diploma/GED and a minimum of 2 years of experience required

Preferred Qualifications:

• Bachelor's degree in Education, Psychology, Sociology or a related field
• 3-5 years of project-based work is preferred.

Job Summary

Serves in an administrative capacity and provides administrative support to the project manager and other team members. Assists with fiscal management and compliance with federal regulations and the contracts. Manages day-to-day office operations and interacts with key stakeholders.

Essential Functions

• Serves in an administrative capacity and provides administrative support to the Dean's projects and other members of the Dean's office Senior staff.
• Assists with managing the budget of events and projects.
• Interacts with key stakeholders.
• Manages daily office operations (responding to and sending correspondence, note taking, maintaining office calendars, scheduling meetings, processing orders), making reservations and travel arrangements, and handling other tasks.

Physical Effort

Position requires meeting with faculty, staff, and students in other parts of the building and throughout the campus as well as off campus. Mostly a sedentary position. Computer work is required. Light lifting, pushing, and pulling could be needed (less than 25lbs) for events or other activities.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Part-time regular

Job Classification Staff.Project Coordinator

Job Family Administrative Support

Job Sub-Family Program & Project Management

Campus Pittsburgh

Minimum Education Level Required High School Diploma/GED

Minimum Years of Experience Required 2

Will this position accept substitution in lieu of education or experience? No

Work Schedule Varies during M-F 8:30am - 5:00pm, occasional work outside of normal business hours

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $18/hr - $24/hr

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.