Events Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 43,894 - 53,711; Full time

Job summary

A leading educational institution seeks an Events Coordinator to manage in-person and virtual events. The ideal candidate will oversee budget, vendor relations, and event marketing. Applicants should have a Bachelor's degree and a minimum of 3 years of event coordination experience. This hybrid role offers a salary range of $43,894 - $53,711 annually.

Qualifications

• 3+ years of experience in event coordination.
• Strong communication skills for diverse audiences.
• Experience managing multiple projects simultaneously.

Responsibilities

• Liaise with stakeholders and negotiate vendor contracts.
• Create budgets and track expenses.
• Coordinate with event speakers and volunteers.

Skills

Event management

Communication

Budgeting

Vendor negotiation

Project management

Education

Bachelor's Degree

Job description

Overview

Events Coordinator role at the University of Pittsburgh School of Nursing. The position coordinates official events and other events in-person and virtually. The role oversees vendors, event components, budget, and event marketing. The Events Coordinator will be an integral part of the Recruitment & External Relations (RER) team, which handles student recruitment, marketing, internal and external communications, award nominations, media relations, special events, and management of the school's website. Events may be in-person, virtual, or both.

A sampling of events this individual will coordinate includes, but is not limited to: commencements ceremonies, White Coat ceremony, awards galas, luncheons, lectures, and conferences.

Essential functions of the position include, but are not limited to the following:

• Act as the liaison with stakeholders
• Negotiate contracts with vendors
• Create budgets and track revenue and expenses
• Effectively communicate with various internal and external audiences
• Manage multiple projects simultaneously
• Coordinate with speakers and other event guests
• Advertise events, send invitations, etc.
• Coordinate and train event volunteers, staff members and students
• Coordinate with the venue, AV providers, food and beverage providers, other vendors, etc.
• Track registrations
• Maintain events calendar

Qualifications

• Minimum Education Level Required: Bachelor's Degree
• Minimum Years Of Experience Required: 3
• Substitution: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Details

• Work Schedule: Monday - Friday, 8:30AM - 5:00PM
• Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
• Hiring Range: $43,894 - $53,711 annually.
• Relocation Offered: No
• Visa Sponsorship Provided: No
• Background Check: For position finalists, employment with the University will require successful completion of a background check
• Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
• Required Documents: Resume, Cover Letter
• Optional Documents: Not Applicable