Special Projects and Administrative Coordinator.

Dartmouth College; Lebanon (NH); On-site; USD 55,000 - 75,000; Full time

Job summary

Dartmouth College in New Hampshire seeks an Administrative Specialist to support Recognition and Stewardship. You will assist with research, writing, and data tasks, and serve as the primary triage contact for the team email.

You will manage calendars, coordinate travel, and handle vendor contracts with confidentiality and professionalism. Ideal candidates have a Bachelor’s degree or equivalent, 3+ years of office experience, strong MS Office skills, and excellent organizational and

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three or more years of office experience in a complex work environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of initiative and attention to detail, with flexibility in a changing work environment.
• Strong project management and organizational skills; prioritization of multiple projects.
• Collaborative nature with ability to work independently.
• Strong interpersonal and communication skills, diplomacy, and commitment to professionalism.
• Good judgment and ability to interact with a diverse group of internal and external Dartmouth College stakeholders.
• Discretion and confidentiality with donor-related information and sensitive matters.
• Strong writing and proofreading skills.
• Ability to understand, facilitate, and implement complex scheduling.

Responsibilities

• Support the AVP and other departmental partners on recognition and stewardship projects, including research and writing.
• Serve as first point of contact/triage for the Recognition and Stewardship email account.
• Utilize Dartmouth’s systems of record and other software to gather and process data.
• Generate purchase orders, reconcile expenses, and establish/manage vendors and contracts.
• Provide administrative support to the AVP; manage meeting calendar; prepare meetings and events; coordinate travel; maintain trip itineraries with timely reimbursements.
• Demonstrate professionalism and collegiality in interactions and communications.
• Perform other duties as assigned (5%).

Skills

Microsoft Office

Attention to detail

Project management

Organizational skills

Communication

Discretion/confidentiality

Scheduling

Writing/ proofreading

Interpersonal skills

Education

Bachelor’s degree

Tools

Ablebits

VLOOKUP/XLOOKUP

Data manipulation tools

Job description

Position Purpose

Serve as a resource for colleagues in Recognition and Stewardship, providing research and administrative support for core departmental operations and a variety of special projects.

Responsibilities

Works with Assistant Vice President and other departmental partners on a wide range of recognition and stewardship projects, which include research and writing activities. Serves as first point of contact/triage officer for the Recognition and Stewardship e‑mail account. Utilizes Dartmouth’s systems of record (Advance, Balance, Data Warehouse) and other software to gather and process data.

In accordance with Dartmouth’s finance policies, generates purchase orders, reconciles expenses, and establishes and manages vendors and associated contracts.

Provides administrative support for the Assistant Vice President while maintaining appropriate levels of confidentiality and sensitivity. Oversees the management of the Assistant Vice President’s meeting calendar, ensures preparation for meetings and events, coordinates travel plans based on needs and preferences, and maintains comprehensive trip itineraries with timely business expense reimbursements.

• Demonstrates professionalism and collegiality in interactions and communications appropriate to an inclusive environment.
• Performs other duties as assigned. (5%)

Required Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three or more years of office experience in a complex work environment.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of initiative and attention to detail, with flexibility in a changing work environment.
• Strong project management and organizational skills; prioritization of multiple projects/tasks with competing priorities.
• Collaborative nature with ability to work independently.
• Strong interpersonal and communication skills, diplomacy, and commitment to professionalism.
• Good judgment and ability to interact with a diverse group of internal and external Dartmouth College stakeholders.
• Discretion and confidentiality with donor-related information and sensitive matters.
• Strong writing and proofreading skills.
• Ability to understand, facilitate, and implement complex scheduling.

Preferred Qualifications

• Experience with Ablebits or V/XLOOKUP or similar data manipulation tools.
• Familiarity with databases and web‑based programs.
• Demonstrated research and analytic skills.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.