Special Projects and Administrative Coordinator

Dartmouth College; Hanover (NH); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Dartmouth College is seeking a Special Projects and Administrative Coordinator to support Recognition and Stewardship. The role focuses on research, writing, and data analysis within Dartmouth systems, while also handling purchasing, expenses, and vendor management.

The position requires collaborative teamwork and independent initiative. The successful candidate will provide high-level administrative support to the Associate Vice President, manage calendars and travel arrangements, and handle

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years of office experience in a complex work environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High initiative and attention to detail with adaptability in changing environments.
• Strong project management and organizational skills; ability to juggle multiple priorities.
• Collaborative but capable of working independently.
• Excellent interpersonal, communication, and diplomatic skills.
• Strong writing and proofreading abilities; discretion with sensitive information.

Responsibilities

• Spend 50% on recognition and stewardship projects, including research, writing, and data analysis using Dartmouth systems.
• Allocate 30% to generating purchase orders, reconciling expenses, and vendor/contract management per policy.
• Provide 15% of time for administrative support for the AVP, including calendar, travel, itineraries, and reimbursements.
• Dedicate 5% to other duties as assigned, maintaining professionalism and collegiality.

Skills

Microsoft Office

Project management

Communication skills

Discretion and confidentiality

Time management

Research and data analysis

Education

Bachelor's degree or equivalent

Tools

Ablebits

V/Xlookup

Job description

Special Projects and Administrative Coordinator

Position Purpose: Serve as a resource for colleagues in Recognition and Stewardship, providing research and administrative support for core departmental operations and a variety of special projects.

Key Accountabilities and Responsibilities

• Spend 50% of time on recognition and stewardship projects, including research, writing, and data analysis using Dartmouth systems.
• Allocate 30% of time to generating purchase orders, reconciling expenses, and managing vendors and contracts in accordance with finance policies.
• Use 15% of time to provide administrative support for the Assistant Vice President, managing calendar, travel, trip itineraries, and expense reimbursements.
• Spend 5% on additional duties as assigned, demonstrating professionalism and collegiality.

Required Qualifications

Education: Bachelor’s degree or equivalent combination of education and experience.

• Three plus years of office experience in a complex work environment.
• Demonstrated proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• High level of initiative and attention to detail, with ability to maintain flexibility in a changing work environment.
• Strong project management and organizational skills; ability to prioritize multiple projects/tasks with competing priorities.
• Collaborative nature with the ability to work independently.
• Strong interpersonal and communication skills, diplomacy, and commitment to professionalism.
• Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College.
• Discretion and confidentiality with donor‑related information and sensitive matters.
• Strong writing and proofreading skills.
• Ability to understand, facilitate, and implement complex scheduling.

Preferred Qualifications

• Experience with Ablebits or V/Xlookup or similar data manipulation tools.
• Familiarity with databases and web‑based programs.
• Demonstrated research and analytic skills.

Work Schedule and Location

Hybrid work schedule opportunity with regular on‑site work required within commuting distance to campus. 40 hours per week, 12 months per year.

Location: Lebanon, NH, 41 Centerra Parkway.

Contact Information

Department Contact: Cindy Hodgdon Welch, Associate Director of Advancement Business Operations.

Phone: [phone].

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Special Instructions

Dartmouth College has a Tobacco‑Free Policy. Smoking and the use of tobacco‑based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy: https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Selected applicants may be asked to complete an assessment for skills identified as critical in the success of this role. This would include a proficiency test for the skills and/or software listed in the required qualifications.

Posting Link

https://searchjobs.dartmouth.edu/postings/86512