Administrative Assistant II.

Dartmouth College; Hanover (NH); On-site; USD 27,937 - 34,908; Full time

Job summary

Dartmouth College is seeking an Administrative Assistant II in Hanover, NH to support the Leslie Center for the Humanities. The role involves handling complex scheduling, event logistics, and communications for scholarly programming.

The position requires strong organizational skills, two years of relevant experience, proficiency in Microsoft Office, and the ability to manage finances and produce promotional materials. Onsite work is expected, with a 40-hour workweek.

Qualifications

• High School diploma or equivalent with 1–2 years of experience or an equivalent combination.
• Two years of experience in an administrative support position.
• Strong organizational and detail management skills.
• Ability to prioritize, multi-task, and meet deadlines.
• Excellent verbal and written communication and interpersonal skills.
• Proficient with Microsoft Office and ability to learn new software quickly.
• Ability to design promotional materials and post information on social media.
• Experience in managing financial transactions and record-keeping.
• Willingness to move conference tables and chairs as needed.

Responsibilities

• Assist with updating and maintaining website content and event information.
• Create promotional materials and coordinateCenter programming and funded events.
• Manage center calendars, VOX daily submissions, and social media postings.
• Handle financial transactions, budgets, and expense tracking for Center events.
• Provide general office support and supervise student staff as needed.
• Coordinate logistics for meetings, venues, travel, and catering.
• Ensure a welcoming environment for diverse Center guests and participants.

Skills

Administrative support

Independent work

Organizational skills

Attention to detail

Multitasking

Deadline-driven

Verbal and written communication

Interpersonal skills

Microsoft Office

Design software ability

Social media posting

Learning new software

Systems and procedures development

Event setup and management

Office equipment handling

Education

High School diploma or equivalent

Associate or Bachelor’s degree a plus

Tools

Microsoft Office

Job description

Position Details

Position Information

Posting date

07/28/2026

Closing date

Open Until Filled

Position Number

1128988

Position Title

Administrative Assistant II

Hiring Range Minimum

$20.28

Hiring Range Maximum

$25.34

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Location of Position

Hanover, NH

102 Dartmouth Hall

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

To support the successful and efficient functioning of the Leslie Center for the Humanities through assistance with administrative tasks, activity related to meetings and Center-hosted gatherings, coordination of Leslie Center programming and funded projects, and academic functions.

Description

Required Qualifications - Education and Yrs Exp

High School plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge And Abilities

• Two years of experience in an administrative support position.
• Self-starter who can work independently or in teams with a diverse group of administrative colleagues, faculty and students.
• Strong organizational skills.
• Strong skills in managing details.
• Ability to effectively prioritize and multi-task.
• Ability to meet critical deadlines.
• Strong verbal and written communication skills.
• Strong interpersonal skills to host culturally diverse Center guests and users with a welcoming, respectful demeanor.
• High level of proficiency with Microsoft Office products.
• Ability to design effective promotional materials using electronic design software.
• Ability to effectively post information and materials to social media outlets.
• Ability to quickly learn and use new computer programs and processes.
• Ability to adapt to new systems and procedures as they occur, as well as to assist with the development of systems and procedures.
• Experience in managing financial transactions and record-keeping.
• Ability and willingness to move Leslie Center conference tables and chairs as needed, sometimes multiple times in a week.

Preferred Qualifications

Associate or Bachelor’s Degree a plus.

Experience in an educational setting a plus.

Department Contact for Recruitment Inquiries

Mary Fletcher, Operations and Finance Manager & Administrator

Department Contact Phone Number

603-646-9370

Department Contact for Cover Letter and Title

Mary Fletcher, Operations and Finance Manager & Administrator

Department Contact's Phone Number

603-646-9370

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Applicants will be asked to respond to three supplemental questions regarding years of direct experience, indirect experience, and people management experience. Responses will be reviewed alongside application materials. Your response will be cross-referenced with your application materials to verify accuracy and, for finalists, to inform salary placement.

Please ensure your resume and work history clearly reflect the full scope of your work, including position titles, employment dates, responsibilities, and supervisory duties. Incomplete or inconsistent information may affect how your experience is evaluated.

Key Accountabilities

Electronic Information Management

• Assists with updating and maintaining the Leslie Center and the Humanities 1 & 2 websites.
• Assists with designing and producing electronic and print promotion materials for events hosted or funded by the Leslie Center.
• Assists with submissions to the Dartmouth events calendar and VOX daily.
• Assists with activity related to posting Leslie Center news and event announcements to the Leslie Center website, Facebook, Instagram, and X.
• Assists with maintaining department electronic files and systems.
• Assists with electronic financial processes and procedures, including monitoring budgets and managing expenses as assigned for Center-funded events.

Percentage Of Time

Event Management

• Assists with ensuring the Leslie Center spaces are tidy and orderly for scheduled meetings and events that are and are not hosted or sponsored by the Leslie Center.
• Assists with the rearrangement of meeting-room tables and chairs as necessary to accommodate scheduled meetings and events.
• Assists with the set‑up and clean‑up of meetings and events hosted or sponsored by the Center.
• Assists with activity related to Center business meetings, programming, and assigned Center-funded events such as meetings, symposia, exhibitions, performances, and workshops, including regular communication with faculty or staff organizers; venue, travel, lodging, dining and catering arrangements; and coordination of technical support as needed.
• Assists with financial transactions including honoraria, expense submissions, purchasing, and tracking event budgets.
• Assists with explaining and troubleshooting meeting room technology for meeting organizers and participants as necessary.
• Assists with arrangements to accommodate special needs as necessary.

Percentage Of Time

Financial Systems (according to Dartmouth policies and procedures)

• Assists with financial processes including the submission of payment requests for honoraria, invoices, and reimbursements; p-card submission approvals; contract creation and management; and purchase orders.

Percentage Of Time

General Office Support

• Serves as one of the primary points of contact for the Center, responding to inquiries regarding programs and activities, referring individuals to the appropriate person or department as necessary.
• Assists with training and supervision of student office assistants, including processes related to electronic timesheets.
• Assists with purchasing, stocking, and maintaining the inventory of food, beverage, office, and printer supplies.
• Performs regular, ongoing maintenance of the Center common areas and refreshment center.
• Performs general administrative support as needed including printing, copying and scanning; maintaining Center tidiness and organization; the collection and distribution of mail; coordinating activity with campus and local printing services; purchasing and distributing books and other materials.
• Assists with creating and producing Center programming and promotional materials, doing Center-related errands, and other administrative tasks as necessary.

Percentage Of Time

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.