Special Projects and Administrative Coordinator

Dartmouth College; Lebanon (NH); On-site; USD 65,000 - 85,000; Full time

Job summary

Dartmouth College is seeking a Special Projects and Administrative Coordinator to support Recognition and Stewardship with research and administrative duties, and to manage procurement, travel, and calendar coordination for the AVP.

The role emphasizes organization, discretion, and strong communication across a diverse group of stakeholders and donors, with emphasis on confidential handling of information.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three or more years of office experience in a complex work environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of initiative, attention to detail, and ability to maintain flexibility in a changing environment.
• Strong project management and organizational skills; ability to prioritize multiple projects/tasks with competing priorities.
• Collaborative nature and ability to work independently.
• Strong interpersonal and communication skills, diplomacy, and commitment to professionalism.
• Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College.
• Discretion and confidentiality with donor-related information and sensitive matters.
• Strong writing and proofreading skills.
• Ability to understand, facilitate, and implement complex scheduling.
• Experience with Ablebits or VLOOKUP or similar data manipulation tools.
• Familiarity with databases and web-based programs.
• Demonstrated research and analytic skills.

Responsibilities

• 50% of time: Serve as a resource for colleagues in Recognition and Stewardship, providing research and administrative support for core departmental operations and a variety of special projects.
• 30% of time: Generate purchase orders, reconcile expenses, and manage vendors and associated contracts in accordance with Dartmouth’s finance policies.
• 15% of time: Provide administrative support for the Assistant Vice President, manage calendar, coordinate travel, and handle expense reimbursements.
• 5% of time: Perform other duties as assigned.

Skills

Project management

Microsoft Office

Communication

Research & analytics

Scheduling

Interpersonal skills

Confidentiality

Education

Bachelor's degree

Tools

Ablebits

VLOOKUP

Databases

Web-based programs

Job description

Special Projects and Administrative Coordinator

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details please see our policy: https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Purpose

Serve as a resource for colleagues in Recognition and Stewardship, providing research and administrative support for core departmental operations and a variety of special projects.

Responsibilities

• 50% of time: Serve as a resource for colleagues in Recognition and Stewardship, providing research and administrative support for core departmental operations and a variety of special projects.
• 30% of time: Generate purchase orders, reconcile expenses, and manage vendors and associated contracts in accordance with Dartmouth’s finance policies.
• 15% of time: Provide administrative support for the Assistant Vice President, manage calendar, coordinate travel, and handle expense reimbursements.
• 5% of time: Perform other duties as assigned.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three or more years of office experience in a complex work environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of initiative, attention to detail, and ability to maintain flexibility in a changing environment.
• Strong project management and organizational skills; ability to prioritize multiple projects/tasks with competing priorities.
• Collaborative nature and ability to work independently.
• Strong interpersonal and communication skills, diplomacy, and commitment to professionalism.
• Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College.
• Discretion and confidentiality with donor-related information and sensitive matters.
• Strong writing and proofreading skills.
• Ability to understand, facilitate, and implement complex scheduling.

• Experience with Ablebits or VLOOKUP or similar data manipulation tools.
• Familiarity with databases and web-based programs.
• Demonstrated research and analytic skills.

Additional Instructions

Selected applicants may be asked to complete an assessment for skills identified as critical in the success of this role, including proficiency tests for the required software.

Contact for Recruitment Inquiries: Cindy Hodgdon Welch, Associate Director of Advancement Business Operations, 603‑646‑3925.

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.