Special Procedures Scheduler & Authorization Lead

Kuresmart; Pensacola (FL); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Kuresmart in Pensacola, FL is seeking a Special Procedures Coordinator to manage authorization, scheduling, and coordination of procedures. You will liaise with device reps, patients, providers, and internal staff to ensure timely, compliant care.

The role requires strong communication, organization, and attention to detail, with a focus on accurate chart documentation, regulatory adherence, and efficient process management.

Qualifications

• High School Diploma or equivalent.
• 2 years of related prior authorization experience.
• Strong knowledge of Internet and Microsoft Office.
• Excellent written and oral communication skills.
• Ability to work independently as well as in a team.
• Ability to multi-task and prioritize.
• Extensive attention to detail and organization.
• Proficiency in calculations and problem solving.
• Knowledge of medical terminology.
• Commitment to ethical and professional conduct.

Responsibilities

• Ensure authorization, scheduling and coordination of Special Procedures.
• Coordinate with device reps, patients, providers and staff.
• Maintain organized spreadsheets of patients in consideration.
• Inform patients of pre-procedure requirements and clearances.
• Coordinate pre-procedure clearances and testing as indicated.
• Educate patients, staff and providers on Special Procedures.
• Understand insurance policies related to procedures.
• Obtain authorization and schedule related procedures.
• Review patient charts for documentation clarity and medical necessity.
• Coordinate scheduling with device representatives from various companies.
• Clarify medical chart notes with providers as needed.
• Produce reports as directed and monitor email daily.
• Complete required trainings and participate in in-services.
• Perform other duties as assigned.

Skills

Prior Authorization

MS Office

Communication

Attention to Detail

Organization

Medical Terminology

Multi-tasking

Teamwork

Tools

EMR

Job description

Kuresmart in Pensacola, FL is seeking a Special Procedures Coordinator to manage authorization, scheduling, and coordination of procedures. You will liaise with device reps, patients, providers, and internal staff to ensure timely, compliant care.

The role requires strong communication, organization, and attention to detail, with a focus on accurate chart documentation, regulatory adherence, and efficient process management.