Special Loans Administrator l HELOC

ADP; Lake Zurich (IL); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Wellness program

Flexible Spending Account

Employee Assistance Program

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) Plan with company match

Paid Vacation

Paid Sick

Paid Holidays

Job summary

Dovenmuehle Mortgage, Inc. is seeking a Special Loans Administrator I (HELOC) to handle diverse loan products and ensure compliance with investor guidelines. The role is full-time in Lake Zurich, IL, with non-exempt status and a 37.5-hour workweek.

You will input, review, and process loans, support reporting, and communicate with homeowners and vendors. The position emphasizes accuracy, timely processing, and professional interaction with clients.

Qualifications

• High School Diploma or equivalent.
• Experience in a Financial Institution, Bank or Mortgage company is a plus.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong communication, interpersonal and organizational skills with internal/external audiences.
• High math aptitude and ability to multitask in a fast-paced environment.
• Attention to detail and strong analytical thinking.

Responsibilities

• Input and process various loans and loan products accurately and timely.
• Review and prepare loan documentation and disclosures.
• QC tasks and processing performed by colleagues.
• Prepare and distribute internal reports daily, weekly, monthly.
• Correspond with homeowners, clients, and vendors via email, fax, JIRA, and phone.
• Maintain current knowledge of practices, procedures, and policies.
• Assist with GL accounting and processing emails.

Skills

Strong communication

Analytical thinking

Detail oriented

Reading comprehension

High math aptitude

Ability to multitask

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Special Loans Administrator l HELOC

Full time 7.50 hrs. Admin Support Lake Zurich, IL, US

Salary Range: $20.00 To $21.50 Hourly

Special Loans Administrator I (Payoff/Paydown Team) HELOC

Full time; Non-Exempt; 37.5 hours/week; Overtime as required.

Department: Special Loans

Dovenmuehle Mortgage, Inc. (“Dovenmuehle”) is the leading mortgage subservicing firm in the United States with several hundred financial institution clients nationwide.

General Description:

Handle all aspects of various loans to ensure they are processed in a timely manner and in accordance with government and investor guidelines.

Essential Functions and Duties:

• Accurate and timely input and processing of various loans or loan products which may include ARM’s, tailored home loans, daily simple interest, interest only, adjustable rate to fix rate conversions, assumptions, modifications, reverse mortgages, timely payment rewards, balloon reset mortgages, partial releases, subordinations, ELOC’s, construction, buy-downs, HUD, and trust transfers.
• Responsible for reviewing and preparing documentation.
• Perform reviews of loan documents and disclosures needed to evaluate borrower requests.
• Direct Proxy emails and incoming mail to the appropriate party.
• Verify and QC of tasks and processing performed by colleagues.
• Prepare and distribute daily, weekly, monthly internal reports as required.
• Promptly and professionally correspond with homeowners, clients, and outside vendors via email, fax, JIRA Ticket and phone.
• Maintain and increase knowledge, as applicable, of current practices, procedures, and policies.
• Help maintain proper accounting of GL accounts.
• Review and respond to emails received in processing email proxies as assigned.
• Successfully complete annual regulatory compliance training.
• Always present a positive and professional demeanor.
• Perform other related duties as assigned.

Special Products Department Specific/Additional Duties:

• Correspond with all parties regarding required documents and timeframes, including outside vendors for credit, disclosures, titles, appraisals, etc.
• Obtain and analyze security instruments, trust agreements, liens, financials, letters of administration, and other legal documentation verifying borrower qualifications.
• Review and reference servicing, regulatory and compliance guidelines as needed to determine appropriate actions to process borrower requests.
• Monitor and apply Suspense funds.
• Reconciliation of funds
• Correspond with investor/client to determine new payment factors.
• Coordinate material with investor/client to obtain approval for conversions, transfers, and modifications. Input and verify changes to the MSP system for various products.

Required Qualifications:

• High School Diploma or equivalent.
• Experience working for either a Financial Institution, Bank or Mortgage company is a plus.
• Experienced user of Microsoft Office (Excel, Word, and Outlook).
• Strong communication, interpersonal, and organizational skills, able to interact in a positive and professional manner at all times with all levels of both internal and external audiences.
• High math aptitude.
• Ability to handle complex, multiple tasks simultaneously in a fast-paced environment.
• Possess high reading comprehension.
• Have strong analytical and critical thinking skills.
• Detail oriented.

Preferred/Other Qualifications:

• Some college experience is preferred.
• Mortgage originating or servicing experience is highly desired but not required.
• Medical, Dental, Vision, Wellness, Flexible Spending Account, Employee Assistance Program and more.
• Employer paid Life Insurance, Short Term Disability, and Long-Term Disability.
• 401 (K) Plan with company match
• Paid Vacation, Sick, Personal and Holidays

Physical Demands and Work Environment:

The employee must be comfortable in either an on-site office setting, or a quiet, designated work from home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations.

The employee must be able to remain in a stationary position and or move about the organization or remote office. The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time.

The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machine, computer printer and phones. The noise level, if working on-site, is usually moderate and typical of an office environment.

In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.